Job Description

Job Title: Office Assistant (GM & Director Support)

• Location: Karachi, Pakistan
• Job Type: Full-time
• Work Mode: On-site
• Schedule: Monday to Saturday, 9:00 AM – 5:30 PM
• Gender Preference: Male candidates preferred

Scaleup Connect is hiring for its client — a reputable and established firm based in Karachi. We are looking for dedicated, organized, and professionally driven Office Assistants to provide high-level administrative and operational support to senior leadership, specifically the General Manager and Director. These roles are ideal for individuals who thrive in fast-paced executive environments, demonstrate strong attention to detail, and take pride in ensuring seamless day-to-day operations at the leadership level.

Candidates will be assessed and placed based on their experience, qualifications, and suitability for each role.

What You'll Be Doing

• Manage and organize executive calendars including scheduling meetings, appointments, and travel arrangements for the GM and Director.
• Coordinate internal and external communications, ensuring timely, professional, and accurate responses to all inquiries.
• Prepare and draft high-quality correspondence, reports, presentations, and official documents as required by senior leadership.
• Assist in the planning and execution of meetings, including taking detailed minutes and tracking all follow-up actions to completion.
• Coordinate with various departments on behalf of the GM and Director, following up on assigned tasks to ensure timely delivery.
• Handle administrative tasks including filing, data entry, maintaining office records, and managing digital filing systems.
• Provide basic IT support and assist with office systems and tools to ensure smooth operations.
• Handle confidential and sensitive information with the highest level of professionalism and discretion at all times.
• Ensure timely completion of assigned projects and tasks to support overall organizational efficiency and leadership objectives.

What We're Looking For

• Bachelor's degree in Business Administration or a related field; equivalent experience will also be considered.
• For GM Assistant: 3 months to 1 year of relevant experience; fresh graduates with strong administrative aptitude are encouraged to apply.
• For Director Assistant: 1–2 years of relevant experience required; 1–3 years preferred.
• Proficiency in MS Office Suite — Word, Excel, and PowerPoint is essential for both roles.
• Familiarity with office management systems, digital filing tools, and communication/coordination platforms.
• Fluency in spoken and written English is required.
• Exceptional organizational and time management skills with a strong ability to multitask.
• Excellent interpersonal and communication skills with a professional and composed demeanor.
• Ability to handle sensitive information with complete confidentiality and discretion.
• A proactive, detail-oriented, and self-motivated work ethic.

What's In It for You

• Competitive monthly salary ranging from PKR 50,000 to PKR 120,000 based on role and experience.
• Direct exposure to senior leadership and executive-level operations.
• Opportunity to build a long-term and progressive career within a reputable firm.
• A professional, structured, and supportive work environment.
• Develop a broad and versatile skill set across administration, coordination, and executive support functions.