Job Description

About the role

The Office Assistant is the main interface for external as well as internal stakeholders to ensure the reliable office environment. Office Assistant is also responsible for developing intra-office communication protocols and streamlining administrative procedures in order to ensure organizational effectiveness, efficiency and safety.

You play a key role in the good management of the company because you are in
charge of the good internal organization and the realization of the administrative tasks.

Your key responsibilities are:

• Initiates and executes relevant activities to support the Deputy Country Manager for Romania & Bulgaria, the Leadership Team, the Supervisory Board and its relevant committees;

• Keeps a clear overview and timely signals obstacles;

• Initiates, plans, prepares and organizes various (internal) meetings together with other departments, formal as well as informal, which involves preparing agendas, managing calendars and gathering relevant information;

• Manages and is responsible for internal communication, internal presentations, and posts news and events on organizational intranet;

• Conducts reception tasks and is the first point of contact for visitors, our contacts and operational organizational matters;

• Coordinates event-related lunches, social events and special occasions (birthdays, team-buildings etc.);

• Manages office stock, inventories, orders and overall cleanliness of the office;

• Supports in the planning/organizing of the emergency plan & safety trainings

• Manages suppliers' contracts and is the first point of contact for facility issues (such as maintenance, mobile phone, internet and subscriptions);

• Works closely with relevant providers to ensure a reliable office environment and the ICT related onboarding and offboarding of staff members;

• Supports colleagues with various questions and requests.

Required skills, qualifications and experience

• +5 years of relevant experience

• Solid working experience in office management and/or administration;

• Educational background in business administration or related field;

• Service-oriented mindset with excellent communication and interpersonal skills;

• Problem solving skills, positive and energetic;

• Able to prioritize and work independently, even under pressure;

• Exceptional communication skills, verbal and written

• Fluent in local language and English

• Excellent knowledge of Microsoft Suite, good skills with power point

• Highly motivated and confident with a high level of accuracy

• Experience in working with contracts and company policies is preferred.

We offer:

• Performance and experience-based competitive remuneration, pension plan.

  An exciting opportunity to lead the European transition to Zero Emissions transportation and de-carbonization of the economy.

  Our Purpose is to build a zero-emission future that reconnects humanity with nature and a World of clean air. We are looking for talent that connects with this mission and want to create positive impact by joining a diverse and dynamic team

Our Purpose is to build a zero-emission future that reconnects humanity with nature and a World of clean air We are looking for talent that connects with this mission and want to create positive impact by joining a diverse and dynamic team 🌏