Posting number: 23-101
Department: Deputy Chief - Administration
Division: Chicago West Regional
Job classification: Office Assistant
Posting type: Open
Categories: Administration, Clerical & Data Entry, Office and Administrative Support
Maintains and distributes office supplies; answers telephones and completes duplication requests. Receives in-coming correspondence; opens, time or date stamps, sorts, files, distributes, picks up mail. Delivers and retrieves information to/from courts, agencies, vendors, and other outside contacts. Maintains historical information by transferring data from correspondence, documents, memorandums, etc. to a manual or automated docketing system. Prepares folders and labels for new cases or files and determines appropriate space allotment for files or cases. Disposes of information by reviewing document retirement schedules; identifying an aging schedule for files or cases; and reviewing legal requirements for disposition. Performs other related duties as required or assigned that are reasonably within the scope defined above.
Requires completion of 4 years of high school, GED or equivalent and two (2) years of responsible clerical experience including minimal familiarity with computers. Requires incidental typing, with a focus on accuracy and consistency. Requires ability to transfer and code data from a variety of sources with accuracy and consistency. Requires familiarity with a variety of office machines. Physical ability to lift files and boxes of up to 15 pounds. Attendance is an essential function of this position and the ability to maintain satisfactory working relationships with other employees and the general public required. Requires good oral and written communication skills.
Position requires in office attendance
The Attorney General is the chief legal officer of the State of Illinois, representing all state officials and agencies and enforcing laws on behalf of the people of Illinois. The Office of the Attorney General also serves as the state’s largest public interest law firm, committed to protecting and advancing the interests of the people of Illinois through leadership, advocacy and legal representation.
More than 450 Assistant Attorneys General and over 300 employees serve in the Office of the Attorney General in offices in Chicago, Springfield and Carbondale as well as regional offices in Rockford, Quincy, Champaign-Urbana and Belleville.
If you’re interested in advocating for the people of Illinois and pursuing some of the most important issues affecting our communities, please visit the our website for a list of current career opportunities and overview of the Office’s Divisions and duties: http://illinoisattorneygeneral.gov/about/jobs/agency_profile.pdf.
