Job Description

Office Assistant (20 hours per week / 50% FTE)

Specialized was founded in 1974 by cyclists, for cyclists. Passion, commitment, and teamwork. If these three words describe you, there is no better place to put them into action than with us. We are always looking for bike-enthusiastic talent who share our mission and motivation to get more people on bikes — and have a lot of fun doing it!

At Specialized, we believe that cycling can change lives. Our company culture is a culture of passion, striving to deliver groundbreaking work that makes a positive impact on the world.

HOW YOU’LL MAKE A DIFFERENCE

• Ensuring a friendly and professional welcome for all visitors (customers, external partners, candidates, etc.)
• Coordinate calendar for and Senior Director team members and plan the logistics of each meeting
• Schedule and plan meetings and appointments
• Effective communications with cross-functional teams around the globe
• Answering general phone calls and email inquiries and forwarding them to the appropriate contacts
• Handling incoming mail and parcels and distributing them accordingly, as well as processing outgoing mail
• Supporting the booking of business travel (hotels, flights, transportation)
• Assisting with the organization of events and meetings, including booking meeting rooms, catering, logistics, and transportation
• Ensuring cleanliness of office spaces (primary point of contact for cleaning services) and maintaining order in public areas
• Building and facilities maintenance (primary point of contact)
• Responsible for managing building access (office keys, badges, etc.)
• Supporting facility management activities (fleet management, parking, etc.)
• Ordering office and consumable supplies (kitchen areas, office materials, etc.)
• Supporting the management team with various administrative tasks
• Covering reception duties and office support in Cham

WHAT YOU NEED TO WIN

• Impeccable organizational, scheduling, and prioritization skills, enabling you to manage multiple priorities and deadlines while maintaining a keen attention to detail
• At least 2 years of professional experience in office management or a comparable role
• Hands on mentality
• Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), Concur Application experience is preferred
• Excellent communication skills
• Service-oriented and solution-focused mindset
• Thrives in a fast-paced environment, embracing change with a positive attitude and flexibility
• Fluent German and English skills, both written and spoken
• A passion for cycling is a plus