Job Description

The Office Assistant, reporting to the HR Manager, is responsible to provide essential administrative and operational support to ensure smooth day-to-day office functions. The position is responsible for managing office facilities, coordinating vendors, maintaining inventory of supplies, and supporting compliance with company licenses and regulatory requirements.

The role also includes handling general administrative duties such as managing correspondence, processing expenses, and supporting procurement of office supplies and equipment. In addition, the individual will assist with organizing company events, meetings, and other ad hoc tasks as needed.

The ideal candidate is highly organized, detail-oriented, and proactive, with strong multitasking and communication skills, and at least 2 years of experience in office administration or facilities support.

Who We Are

Trade Nation is a global CFD and spread betting broker. We help traders make better decisions through clear market insights, transparent pricing and a fairer approach to trading.

Since 2014, we’ve grown into a market-leading, low-cost broker with our headquarters in London and offices across Europe, South Africa, Asia-Pacific, and key offshore regions including the Caribbean and Indian Ocean. Our platform is available in 14 languages, making it accessible to traders worldwide.

Built on transparency and trust, and driven by our people, our focus is simple: helping customers trade more effectively. We do that by keeping costs low, cutting unnecessary complexity and using technology to put traders first.

Our Commitment to Each Other

We have each other’s backs

There when we need each other most

We challenge each other

Be more creative, more curious, more bold

We thrive together

Taking our work to the next level

We form strong bonds

Through team building and social events

We don’t judge

Instead, we teach and are open to learning

We step up

Taking ownership and supporting each other to do the same

Responsibilities:

1. Facilities & Vendor Management

• Coordinate office facilities maintenance and schedule regular servicing
• Manage vendors for office operations, maintenance, and pantry supplies
• Track and maintain inventory of pantry items and office supplies

2. Company Licenses & Compliance

• Track renewal dates and ensure timely submission of company licenses, permits, and certifications (e.g., CIDB, Local Council, etc.)
• Liaise with relevant authorities for compliance requirements

3. Administrative Support

• Manage incoming and outgoing correspondence
• Process and track office expenses
• Assist in ordering office supplies and equipment
• Provide general admin support to management as required

4. Event Coordination & Ad Hoc Tasks

• Assist in planning and coordinating company events, meetings, and activities
• Handle ad hoc administrative tasks as assigned by management

Requirements

• Minimum 2 years of experience in office administration / facilities management
• Basic IT knowledge (e.g., MS Office, Google)
• Good organizational and multitasking skills
• Detail-oriented and able to meet deadlines
• Excellent communication and interpersonal skills
• Proactive and able to work independently