Job Description

Lendlease is Australia’s leading real estate business with International operations. Our core expertise is in Investment Management, Development, and Construction. For more than 60 years, we have created thriving places around the globe.

Lendlease Singapore is seeking an Office and Property Administratorto support the operations of a new Grade A commercial office building, Shaw Tower. This role involves managing office and property administration functions, supporting procurement processes, andassistingin implementing operational systems and procedures to ensure smooth day-to-day operations.

Responsibilities:

• Assistwithday to dayoffice operations to ensure a smooth andorganisedworking environment

• Provide administrative and secretarial support to stakeholders

• Manage calls, visitors, emails, enquiries, and respond to requests/feedback

• Overseeandmaintainoffice supplies, staffamenitiesincluding budget tracking

• Coordinate staff matters and events

• Prepareand collate simplereports, presentations, and tracking documents

• Maintain and update stakeholder contact records

• Prepare and distribute documents (e.g.minutes, letters, circulars)

• Support the Property team with preparation and issuance ofServices Contracts / Purchase Orders / Work Orders / Letter ofAwards;

• Assistwith the processing of purchase orders,invoicesand standard documentation, including follow up with subcontractor /vendor’son reports, invoices, and paymentsand tracking ofexpenses;

• Support monitoring of property management services, training records, warranties, certifications

• Coordinate tenant/manager requests, maintenance schedules, and supply needs

• Manage courier and mail services

• Ensure proper documentation and adherence to SOPs

• Support the Centre Manager on procurement insurance /contract administration requirementsincluding required documentation

• Arrange meetings, video conferences, reservations, and travel

• Perform filing, printing, and document management

• Support other duties as assigned

Requirements

• Minimum GCE O-Level or equivalent

• At least 2–3 years of relevant experience

• Service-oriented with good interpersonal skills

• Proficient in MS Office applications

• Able to work in a fast-paced environment and meet deadlines

• Able to work independently and collaboratively with stakeholders at all levels

• Strong written and verbal communication skills

Benefits of working at Lendlease:

• Permanent position

• 20 days annual leave per year plus 3 days of wellbeing leave

• Medical, Dental and Inpatient coverage for self and dependant.

• Access to online wellbeing and mental health platform

Lendlease is a diverse, flexible and inclusive employer of choice. We engage, enable and empower our people and support their individual needs. Inclusion sets us all up for success.

If you feel this position is suited to your skills, experience, and career aspirations, please apply on the link. To find out more about us and to explore all other opportunities visit www.lendlease.com/careers.

L endlease is committed to being a diverse and inclusive employer of choice by engaging, enabling and empowering our people. All qualified applicants will receive consideration for employment and we are happy to consider flexible working arrangements. Inclusion sets us all up for success and we particularly encourage applications from currently under-represented groups in our industry including those who self-identify as women, black, Asian, minority ethnic, lesbian, gay, bisexual, transgender and/ or disabled.