Job Title: Office and Administration Manager
Reports to: Chief Executive Officer
Location: Sydney
Employment Type: Part Time (3 days) Monday-Wednesday in the office
About Us
Workplace Giving Australia strives to make giving part of everyday life in Australia and New Zealand. As such we are a leading provider of solutions and services to enable and drive giving in the workplace including workplace giving services, foundation accounts, and corporate grants services.
We are looking for a highly organised and detail-oriented Office and Administration Manager to oversee the day-to-day administrative operations of our office. This role ensures the smooth running of the office, supports the CEO and contributes to the overall efficiency of the organisation.
Key Responsibilities and Duties
• Manage and oversee daily office operations to ensure organisational efficiency.
• Develop and implement office policies, procedures, and systems to improve operational effectiveness.
• Coordinate facility management, including office maintenance, supplies, equipment, and vendor relationships.
• Manage budgets related to office operations, including supplies, services, and petty cash.
• Organise and facilitate meetings, events, and travel arrangements.
• Maintain and update records and documentation (HR files, contracts, insurance, etc.) in line with company policies and legal requirements.
• Support the Chief Executive Officer as and when needed.
• Serve as the point of contact for internal teams, vendors, service providers, and building management.
• Support HR tasks such as onboarding, leave management, and staff records, in collaboration with the HR department.
Key Selection Criteria
Essential
• Bachelor’s degree in Business Administration, Management, or a related field.
• 3–5 years of experience in office administration or operations management.
• Experience using Xero, Employment Hero & Hubspot.
• Proven ability to manage a team and office functions efficiently.
• Strong organisational, time management, and leadership skills.
• Excellent communication and interpersonal abilities.
• Proficiency in MS Office Suite (Word, Excel, Outlook) and office management software.
• Ability to multitask and remain calm under pressure.
Desirable
• Flexible and available to work additional hours during peak periods when required.
• Familiarity with the charitable sector.
• Exposure to CRM systems and project management tools.
The Royal Children's Hospital (RCH) has been providing outstanding care for Victoria's children and their families for over 147 years.
We are the major specialist paediatric hospital in Victoria and our care extends to children from Tasmania, southern New South Wales and other states around Australia and overseas.
With a passionate, highly skilled and committed staff campus wide of over 5,000, we provide a full range of clinical services, tertiary care and health promotion and prevention programs for children and young people.
We are the designated state-wide major trauma centre for paediatrics in Victoria and a Nationally Funded Centre for cardiac and liver transplantation.
When it comes to training and research we partner with the very best. Our campus partners, the Murdoch Childrens Research Institute (MCRI) and The University of Melbourne Department of Paediatrics, along with the RCH Foundation, are on site with the hospital in Parkville. Together, we are committed to improving the health outcomes for children today and in the future.
In 2016–17, more than 85,654 children attended our Emergency Department, 322,291 specialist clinic appointments were held which was almost 70,000 more than the previous year, more than 17,000 surgeries were performed and more than 48,552 children were admitted to our wards.
