Details
Open Date
07/28/2026
Requisition Number
PRN45768B
Job Title
Office Administrators
Working Title
Office Administrator
Career Progression Track
P00
Track Level
P3 - Career, P2 - Developing
FLSA Code
Administrative
Patient Sensitive Job Code?
No
Standard Hours per Week
40
Full Time or Part Time?
Full Time
Shift
Day
Work Schedule Summary
Yes, M-F 8am-5pm with flexibility for event support
VP Area
President
Department
00298 - Student Development/Research
Location
Campus
City
Salt Lake City, UT
Type of Recruitment
External Posting
Pay Rate Range
$50,000 - $55,000
Close Date
10/28/2026
Priority Review Date (Note - Posting may close at any time)
08/14/2026
Job Summary
Working within the division of Student Affairs in the Associate Vice President ( AVP) of Student Engagement office, the Office Administrator oversees general office operations for the AVP and supports the operations of the Engagement reporting departments. They coordinate all aspects of the daily office environment including, but not limited to, office operations, scheduling, ordering office supplies, and other duties to ensure the office operates smoothly and efficiently. They coordinate office equipment maintenance and initiate repair requests coordinating work with campus and/or outside vendors. Work closely with executives and management on coordination of local culture and engagement initiatives including planning and logistics. Act as the face of the office and develop and maintain relationships with the campus community, vendors, and various internal departments. Coordinate and schedule internal/external meetings, and conference/video calls on behalf of leaders. Responsible for managing office budget and contract/price negotiations with vendors. Provides accounting support, reception, payroll, facilities, maintenance, supply management, and various “back office” functions.
Learn more about the great benefits of working for University of Utah: benefits.utah.edu
The department may choose to hire at any of the below job levels and associated pay rates based on their business need and budget.
Responsibilities
RESPONSIBILITIES
- Manage the administrative functions of day-to-day operations and procedures of the AVP office and operations.
- Maintain all budget accounts, purchasing, billing, payroll, vendor and tenant contracts, and journal entries.
- Prepare all financial reports, including monthly budget statements, payroll, purchase cards; participation reports, and required documents.
- Review and approve payroll and personnel action forms.
- Review and understand all University and departmental policies and procedures, federal regulations, and contractual obligations. Coordinate, manage, and monitor all required implementation procedures.
- Coordinate details such as purchasing and personnel activities, document control, account coding for financial transactions, and manage the maintenance of departmental records.
- Manage travel for department, including registration, accommodations, flights, and reimbursements.
- Supports the AVP with financial reporting.
- Supports the administrative functions of the office of Student Affairs in and absence of administrative staff and works collaboratively with other Student Affairs administrators and staff.
- Work with the division of Student Affairs to provide high quality service, adding to the campus experience and representing the University of Utah to the highest standards.
- Track progress on initiatives, institutional priorities, and compliance needs for reporting departments and staff.
- Develop, compile, and track engagement reports.
- Other duties as assigned.
PROBLEM SOLVING
Requires moderate skill set and proficiency in discipline. Conduct work assignments of increasing complexity, under moderate supervision with some latitude for independent judgment. Must communicate effectively and work with multiple levels of personalities.
REPORTING RESPONSIBILITY
This position reports directly to the Associate Vice President of Student Engagement.
Minimum Qualifications
EQUIVALENCY STATEMENT 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor’s degree = 4 years of directly related work experience).
Department may hire employee at one of the following job levels:
Office Administrator, II: Requires a bachelor’s (or equivalency) + 4 years or a master’s (or equivalency) + 2 years of directly related work experience.
Office Administrator, III Requires a bachelor’s (or equivalency) + 6 years or a master’s (or equivalency) + 4 years of directly related work experience.
Department Qualifications
- Effective communication skills and exceptional guest service skills. Demonstrated ability to work effectively in teams that value interactions among all individuals and foster a sense of belonging. Experience in managing reports, including budget, purchase cards, and payroll. Familiarity with the Microsoft Office suite particularly a knowledge of Excel.
- Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Preferences
- Experience in higher education and within Student Affairs is preferred.
Type
Benefited Staff
Special Instructions Summary
Priority Review date is 8/14/2026.
Additional Information
The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior
URS service, may elect to enroll in
URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from
URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.
Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34
CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX (
OEO). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at the:
University of Utah Non‑Discrimination pageOnline reports may be submitted at
https://oeo.utah.edu
https://publicsafety.utah.edu/safetyreport/ This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.
As per
University of Utah policy 5-108: Transfer of Benefits Eligible Staff Members, a new hire to the University of Utah who is still serving a 12 month probationary period will not be hired into another University of Utah job (a transfer) until the successful completion of the probationary period.
