Job Description

• Receive, enter, and route invoices in Workday with appropriate supporting documentation.
• Print and send invoices with tear sheets to customers; manage accounts receivable processes.
• Receive checks sent to the market, forward payments to the lockbox, and notify customers of remittance details.
• Assist Corporate Accounting with reporting, documentation, and other requested items.
• Manage Salesforce order entry and bookings; maintain knowledge of pipeline, opportunities, and internal sales processes.
• Oversee client contract workflow, including electronic contracts and insertion order processing.
• Support the Sales Team with administrative duties related to revenue generation, recognition programs, and sponsor fulfillment.
• Manage weekly production reports
• Serve as lead contact for print materials and coordinate directly with printers and vendors.
• Proof, update, and oversee marketing and event materials to ensure accuracy and timeliness.
• Manage general office operations including opening and distributing mail, maintaining the postage machine and reports, ordering office supplies, paying bills, and coordinating equipment/service agreements.
• Serve as liaison with building management for facilities, repairs, and maintenance.
• Maintain shared filing systems for event trackers, communications, and planning documents; maintain and organize event materials.
• Coordinate employee onboarding with centralized HR partners, including orientation, office setup, business cards, and I-9 verification.
• Assist employees in accessing internal systems and services such as help desk, benefits service center, employee self-service tools, and SharePoint.
• Coordinate and execute marketing plans for each event including social media, email marketing, print, and web promotions.
• Maintain and grow social media presence in support of event and brand initiatives.
• Create and update event registration and nomination pages.
• Track guest lists, sponsor registrations, and attendance counts.
• Organize nomination materials and coordinate scoring processes for judges.
• Serve as primary communication contact for honorees, speakers, sponsors, and partners.
• Execute sponsor benefits including sponsor breakfasts, marketing deliverables, LinkedIn recognition, and recap materials.
• Collaborate with the Events Director on overall event strategy and execution.
• Lead all aspects of event preparation including badges, signage, printed materials, awards, sponsor materials, and logistics.
• Manage event load-in, set-up, and load-out.
• Participate in long-term planning, including development of new events and enhancement of existing programs.
• Assist in event design, theme implementation, and overall experience strategy.
• Keep leadership informed of workflow status and deadlines.
• Work collaboratively across departments to ensure seamless execution of initiatives.
• Share organizational tools and plans to maintain alignment and efficiency.
• Participate in business unit-sponsored promotional events as needed.

Qualifications

Education: High School diploma -- 2-year college degree preferred.

Experience: Three to five years preferred.

Specific Skills: Excel, word processing, Salesforce experience a plus; ability to learn new systems as needed.

Strong capability utilizing MS Office products, Teams/Zoom/Webex, etc, and other technology platforms preferred