Job Description

office administrator, Vietnam

胡志明市

社招

全职

职位 ID：A230017A

职位描述

1.Workplace Operations Management: Oversee daily workplace administration and support services in Vietnam, ensuring efficient office operations, service quality, and a positive employee experience. 2.Budget Planning & Cost Management: Develop and manage the workplace administration budget, monitor expenses, analyze costs, and identify opportunities for cost optimization while ensuring compliance with company financial policies. 3.Vendor & Contract Management: Manage local vendors and service providers, including vendor selection, contract negotiation, performance evaluation, and service quality control. Ensure compliance with procurement procedures and contractual requirements. 4.Workplace Project Management: Lead and coordinate workplace-related projects, including office setup, renovation, relocation, and facility improvements when required. Ensure projects are delivered on time, within budget, and in accordance with company standards. 5.Facility & Property Management: Coordinate with building management, landlords, and local service providers to ensure the effective operation and maintenance of office facilities, workplace safety, and timely resolution of operational issues. 6.Process Improvement & Standardization: Implement corporate administration policies and standards in Vietnam, establish and optimize local administrative processes, and improve operational efficiency while considering local business practices and compliance requirements. 7.Cross-functional Coordination & Reporting: Act as a key liaison between China headquarters and the Vietnam office on administrative matters. Work closely with local teams and relevant departments, provide regular operational and budget reports, and drive the resolution of workplace-related issues. 8.Employee Services & Event Support: Oversee employee-related administrative services and coordinate internal events and employee engagement activities to enhance employee satisfaction and workplace experience.

职位要求

1.Bachelor's degree or above in Business Administration, Management, or a related field. 2.Minimum of 5 years of relevant experience in workplace administration, facility management, or corporate administrative operations, with proven ability to independently manage administrative functions. 3.Solid experience in budget management, procurement, vendor management, contract administration, and workplace project coordination. 4.Strong execution, problem-solving, and project management skills, with the ability to manage multiple priorities and work independently in a fast-paced environment. 5.Strong communication and stakeholder management skills, with the ability to collaborate effectively with headquarters, local teams, and external service providers. 6.Proficiency in Mandarin Chinese and working-level English is required. Vietnamese language skills are a plus. 7.Proficient in Microsoft Office, particularly Excel, PowerPoint, and other reporting and data analysis tools. 8.Familiarity with Chinese corporate management practices and the ability to implement corporate policies while adapting to local operating environments. 9.Willingness to relocate to Vietnam for a long-term assignment, with strong adaptability, cultural awareness, and a hands-on working attitude. 10.Previous experience working in Vietnam or other overseas markets, particularly in workplace administration or facility operations, is preferred.

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