An exciting opportunity has become available for a driven and detail-oriented Office Administrator to join our Regional Southern SBU Operations team at our Kuilsriver, Cape Town office.
The successful candidate will play a key role in delivering comprehensive administrative support to the Strategic Business Unit (SBU), ensuring efficient coordination and smooth day-to-day operations. This role provides essential support to the General Manager and Divisional team members, contributing to the overall effectiveness and success of the Operations team.
As a central member of the team, the Office Administrator will help ensure seamless communication and coordination across various functions.
Key responsibilities:
Compile, analyse, and generate weekly and monthly operational reports to support business objectives
Prepare, manage, and distribute all incoming and outgoing correspondence, minutes, and documents
Coordinate meetings, appointments, and internal functions
Perform general office administration duties
Order and manage stationery and office consumables
Conduct monthly reconciliations of Operations accounts (Expense accounts, Auto Card, etc.)
Schedule meetings and manage team calendars effectively
Collate and distribute meeting minutes and memorandums
Arrange and coordinate travel bookings for team members
Maintain a professional reception environment and delivering excellent customer service
Oversee office management functions, including cleanliness, maintenance, and overall workplace well-being
What we’re looking for:
Skills & Competencies:
Strong numerical ability with an understanding of basic financial control principles
Excellent verbal, written, and interpersonal communication skills in English (additional official language advantageous)
Ability to interact effectively with stakeholders at all levels and represent the company professionally
Advanced computer literacy (MS Word, Excel, Outlook, PowerPoint, and Internet)
Strong organizational and time management skills
Ability to work under pressure and meet deadlines
High attention to detail and accuracy
Effective multitasking ability
Professional, reliable, and proactive approach
Qualifications & Experience
Essential:
A Grade 12 Certificate/Matric
A certificate, diploma or alternative qualification preferably in Office Administration
2 years’ experience performing an administrative or supportive role within an office
Preference will be given to candidates who will enhance the diversity of the team and contribute to employment equity within the Company provided that the competencies and minimum requirements for the position have been met.
The Ackermans story goes back as far as 1916, when Gus Ackerman opened the first store in Wynberg in Cape Town. His vision for the store was to create a place where customers could find great products at fantastic prices, which is exactly what Ackermans became. Ackermans was, subsequently, bought by the Pepkor Group in 1986.
Today, there are more than 850 Ackermans stores in 5 countries, making us a leading value fashion retailer for the whole family – continuously setting the standard for value and affordability. With a wide selection of fashion for ladies, kids, babies and men, as well as homeware, cellular and key financial products, we’ll keep bringing value to your life every day.
Our purpose at Ackermans is: Bringing Value to Life, and it lies at the heart of everything we do, whether it’s to the lives of our customers and employees, or to the wider community and value retailing as a whole.
The secret to our success is simple – people. Hiring people who love what they do, and giving them every opportunity to shine. In fact, at Ackermans we’re so committed to this philosophy that we’ve named our staff members Phadimas – which means ‘shine’ in Northern Sotho. Every day, each of our employees is encouraged to shine, reach for the stars and take each other, and the Ackermans brand, to new heights of achievement and success.
We firmly believe that the future of our company rests in the hands of the people we employ. As such, every new Ackermans Phadima is put through a rigorous selection process and chosen with the greatest of care. This process ensures that each new Phadima is a perfect fit for our company culture, and will thrive in our environment of encouragement, motivation and inspiration.
If you feel that this is an environment that you could succeed in, we’d love for you to join us. View our current vacancies, and we could soon be welcoming you on-board as our newest Ackermans Phadima!
