Job Description

Office Administrator Assistant

Department: Construction, Engineering, & Skilled Trades

Employment Type: Full Time

Location: Massachusetts

Compensation: $65,000 - $100,000 / year

Office Administrator Assistant

Brockton, Massachusetts

Work arrangement:
Onsite

Full Time

$19.00 to $23.00+ per hour

Annualized equivalent based on a standard 40-hour workweek:
Approximately $39,520 to $47,840+ annually

Full-time schedule

This opportunity is with a manufacturing company that designs and produces high-end modular aluminum cabinet systems and accessories. The company operates a small internal office team supporting a production floor, sales activity, and day-to-day business operations.

The office support function is important to keeping the business organized and responsive. This role is designed for someone who can manage front-office activity, support general administrative work, maintain professionalism with visitors and callers, and help the office manager with day-to-day operations.

Because the company is a smaller organization, the right person will need to be dependable, comfortable with routine administrative work, and willing to support wherever the office needs help.

The Office Administrator Assistant is responsible for supporting the smooth daily operation of the office. This includes greeting visitors, answering and routing calls, assisting the office manager, handling incoming and outgoing correspondence, maintaining supplies, completing basic record keeping and bookkeeping-related support tasks, and helping coordinate general office activity.

This is an onsite administrative support role suited to someone who is organized, detail-oriented, professional in person and on the phone, and comfortable handling a broad range of office responsibilities.

• Greet visitors and direct them to the appropriate person or department
  
  
• Maintain a professional and welcoming front-office presence
  
  
• Help ensure visitors and callers are handled courteously and efficiently
  
  

• Answer incoming phone calls in a polite and professional manner
  
  
• Route calls to the appropriate internal contact
  
  
• Assist with general communication support for the office
  
  
• Handle incoming and outgoing mail and emails
  
  

• Assist the office manager with day-to-day office duties
  
  
• Support filing, organizing, document handling, and general office coordination
  
  
• Help maintain administrative order and keep office workflows running smoothly
  
  

• Maintain inventory of office supplies
  
  
• Place supply orders when needed
  
  
• Help ensure the office remains stocked and organized for daily use
  
  

• Perform basic data entry tasks
  
  
• Support record keeping and office documentation
  
  
• Assist with basic bookkeeping-related responsibilities as assigned
  
  

• Assist with organizing and coordinating office meetings or events
  
  
• Provide general logistical support when the office team needs help with scheduling or preparation
  
  

• Work closely with the office manager and broader team
  
  
• Take direction well and adapt to changing office needs
  
  
• Contribute to a dependable, detail-focused office environment
  
  

Key Responsibilities

• Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook
  
  
• Strong organizational skills and the ability to prioritize work
  
  
• Excellent customer service and communication skills
  
  
• Ability to type accurately and use phone systems effectively
  
  
• Professional demeanor
  
  
• Strong proofreading skills for written correspondence
  
  
• Familiarity with front desk operations and procedures
  
  
• Reliable attendance and dependable work habits
  
  
• Ability to learn quickly in a small office environment
  
  

• At least 1 year of customer service experience is preferred
  
  
• Prior administrative assistant, receptionist, office support, or front desk experience
  
  
• Exposure to basic bookkeeping, office records, or administrative coordination
  
  
• Experience supporting a small business office or office manager
  
  

• 401(k)
  
  
• Dental insurance
  
  
• Health insurance
  
  
• Paid time off
  
  
• Vision insurance
  
  
• Health
  
  
• Dental
  
  
• Vision
  
  
• Short-term disability
  
  

The ideal candidate for this role will:

• Be early-career to mid-career in administrative support
  
  
• Be comfortable in a highly visible front-office role
  
  
• Be polished, professional, and dependable
  
  
• Have strong attention to detail
  
  
• Communicate well with both internal staff and outside visitors
  
  
• Be willing to support routine office work without needing constant direction
  
  
• Take pride in organization, follow-through, and accurate administrative work
  
  
• Work well with others and contribute to a high-detail environment, which the intake notes emphasize as important across the business