Job Description

Responsibilities

• Manage business trips, hotel booking, temp accommodation and visa/work permits application process

• Manage security door access, access card user profile creation/deletion and after-hours door access support

• Oversee facilities services & maintenance activities

• Oversee and maintain the overall office operations, ensuring a clean and comfortable workspace.

• Manage office supplies, office equipment and pantry supplies

• Handle incoming and outgoing mail, packages, deliveries, document circulation and visitor reception

• Coordinate with vendors, contractors, and service providers to ensure smooth office operations.

• Organize other office activities (meetings, event planning, town hall booking & etc.)

• Collaborate with cross-functional teams to ensure a seamless workflow

• Ensure operations adhere to policies and regulations

• Any other duties as assigned

Qualifications and Profile

• Diploma / Degree holder with at least 4 years of proven experience as office administrator

• In-depth understanding of office management procedures and policies

• Meticulous, analytical, organized, resourceful, independent, self-motivated and enjoy challenges

• Strong interpersonal, written and communication skills

• Excellent organizational and time management skills, with the ability to multitask and prioritize tasks effectively

• Mature and adaptive and able to interact well with all levels of stakeholders

• Flexibility to adapt to a fast-paced and rapidly changing environment.

• Ability to work independently and as part of a team.

• Highly proficient in Microsoft Office (Excel Formulas i.e. vlookup, if formulas, pivot table etc., PowerPoint, Word, Outlook)

Only shortlisted candidate will be notified.

GMP Recruitment Services (S) Pte Ltd | EA Licence: 09C3051 | EA Personnel: Jaremy Ong | Registration No: R1876766

This is in partnership with the Employment and Employability Institute Pte Ltd (e2i).

e2i is the empowering network for workers and employers seeking employment and employability solutions. e2i serves as a bridge between workers and employers, connecting with workers to offer job security through job-matching, career guidance and skills upgrading services, and partnering employers to address their manpower needs through recruitment, training, and job redesign solutions. e2i is a tripartite initiative of the National Trades Union Congress set up to support nation-wide manpower and skills upgrading initiatives.

By applying for this role, you consent to GMP Recruitment Services (S) Pte Ltds PDPA and e2is PDPA.