Kiddie Capers Childcare

Office Administrator

Kiddie Capers Childcare  •  £437.50/hr  •  Onsite  •  2 hours ago
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Job Description

Where little moments make big futures. Be part of a team that helps children discover the world around them through play, creativity, and hands-on experiences. You’ll work in a welcoming, supportive environment where your ideas are heard, your professional development is supported, and your work truly makes an impact.

Are you organised, proactive and ready to make a real difference behind the scenes?

Kiddie Capers Childcare is looking for an enthusiastic Office Administrator to join our friendly Central Operations team at our Sussex Support Hub.

You’ll play a key role in keeping things running smoothly, providing high-quality administrative support to our head office team and helping us deliver the very best for our nurseries, colleagues and the children in our care.

Please note this is a 3 month fixed term contract, with the potential to go permanent thereafter.

Hours: 9.30am-2.30pm (25 hours per week)

Salary: £17,500 for 25 hours (FTE of £28,000)

Responsibilities

General

  • Provide administrative support to the Office & Administration Manager, Senior Leadership Team and Directors at The Support Hub with a range of tasks.
  • To provide a first line cover for phones at The Support Hub, ensuring that phone calls are put through to the relevant teams
  • Monitor generic mailboxes and ensure emails are replied to within our company SLAs, forwarded (where appropriate) and filed correctly
  • Manage supplier contracts, providing support where necessary to other teams
  • Manage deliveries and post at The Support Hub
  • Ensure policies and procedures are up to date and are filed correctly
  • Working collaboratively with colleagues at The Support Hub to ensure childcare records are accurately maintained and aligned with current booking arrangements.

Finance

  • Support the Office & Administration Manager with monitoring department spend across the business, ensuring that budgets are not being exceeded, records are kept up to date, invoices are paid on time and receipts are coded correctly on our financial software
  • Create invoices, monitor childcare payments and administrate late penalties where required
  • Working in conjunction with the Office & Administration Manager members of the Senior Leadership Team to create and manage payment plans for debtors

Requirements

Essential

  • Excellent attention to detail
  • Excellent communication skills
  • Excellent customer service skills
  • Creative and solution driven
  • Uses initiative
  • Adaptable
  • Works at pace
  • Team player
  • Strong proficiency in Microsoft 365 applications, such as Excel, Word, Outlook and Teams
  • Full driving license due to remote location of base location

Advantageous

  • Experience in using finance related software such as Xero or Dext
  • Experience in using Famly
  • Early Years qualification

Benefits

  • 34 days holiday (pro rata for 3 months), including bank holidays
  • Discounts across retail, leisure and utilities
  • Termly Employee Appreciation Incentives
  • Wellbeing support, including an Employee Assistance Programme
  • Discounted childcare across all our sites
  • Development opportunities in a rapidly growing company
Kiddie Capers Childcare

About Kiddie Capers Childcare

Kiddie Capers Childcare are a growing, Mid-Sussex group, with multiple Nurseries & Preschools. We are owned and operated by two local families. At Kiddie Capers we give our children a safe, happy, and creative environment where they are inspired and encouraged to develop new ideas and interests. We value their uniqueness and recognise their individual learning needs, so that they can grow in confidence and independence in preparation not only for school, but for life. Our stimulating learning conditions and challenging curriculum ensures each child achieves their full potential. We create a caring ethos, where we encourage respect for each other and for the environment, whilst adding to the life and well-being of our local community. Our strong partnerships with families and the wider local community, creates an open and welcoming surrounding that promotes equality and values diversity.

Industry
Education & Training
Company Size
11-50 employees
Headquarters
Haywards Heath, GB
Year Founded
2018
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