Job Description

Office Administrator

Department: Operations

Employment Type: Full Time

Location: 530 W 25th St

Reporting To: Director of Operations, Chelsea

Compensation: $55,000 - $58,000 / year

Gagosian is seeking a proactive and personable Office Administrator to join our Chelsea, NY team. This role serves as the first point of contact for staff, vendors, and visitors, and is essential in ensuring the smooth day-to-day operations of the office. The ideal candidate will have strong communication skills, a positive and professional demeanor, and the ability to manage a variety of administrative and operational tasks with efficiency and care. This is a great opportunity for someone who thrives in a dynamic environment and enjoys being a central support for a collaborative team.

Duties include but are not limited to

– Answering phones, receiving packages and deliveries, distributing mail.
– Sending packages/mail, scheduling messengers, and creating FedEx labels.
– Serving as the first point of contact for all location-based operations requests; checking in vendors, liaising with facilities and operations teams and fielding general staff inquiries.

– Maintaining a clean and well-stocked kitchen and office areas.

– Maintaining monthly purchasing and inventory tracking of kitchen and office supplies; responsible for ordering and restocking, maintaining receipts, and updating the supply budget.
– Providing administrative support to department heads, including expense tracking and travel booking.

– Setting up desks for new hires and clearing desks for departing employees; maintaining building or access codes for active employees.
– Planning and coordinating employee engagement events with the HR team.

Qualifications

–Minimum of 2 years of recent work experience as a receptionist, office coordinator, or similar administrative role.

– Professional phone and email etiquette; confident and courteous communication style.

– Friendly and positive demeanor with a customer service–oriented approach.

– Strong organizational and multitasking skills; ability to prioritize tasks in a fast-paced environment.

– Proficiency in Google Suite, Microsoft Office Suite (Outlook, Word, Excel) and general familiarity with office equipment.

– Detail-oriented with a proactive mindset and willingness to take initiative.

Benefits and perks

– Comprehensive benefits suite through Cigna, including a fully subsidized employee only level HSA plan
– MetLife pet insurance
– A 401(k) retirement savings plan with a company match
– Employee discount on Gagosian products and publications
– Corporate memberships to museums
– Pre-tax flexible spending, dependent care, and commuter benefits

We are an Equal Opportunity Employer M/F/D/V, committed to ensuring that all current and prospective employees are afforded equal opportunities.

About Gagosian

Established by Larry Gagosian in Los Angeles in 1980, Gagosian is a global gallery specializing in modern and contemporary art that employs more than three hundred people at nineteen exhibition spaces across the United States, Europe, and Asia. In addition to its galleries, Gagosian is at the forefront of the digital marketplace with innovative online viewing rooms, timed to coincide with major art fairs, that include highly desirable works by today’s leading artists, transparent pricing, historical scholarship, and insightful market analysis.

Gagosian began publishing in 1986, becoming the first gallery to establish a publishing house that produces a vast range of catalogues raisonnés, monographs, artist’s books, scholarly exhibition catalogues, and limited editions. Today the gallery has published more than six hundred titles, rivaling the output of traditional arts trade publishers. The print and online editions of the Gagosian Quarterly provide unique access to artists in their studios and homes through insightful interviews and profiles of and by leading art world professionals. With locations in New York and London, the Gagosian Shop curates a coveted selection of rare books, art editions, unique collaborations, posters, jewelry, apparel, and Leica cameras.

Gagosian has long developed cultural programming and events with artists, including performances, exhibition tours, public talks, film screenings, and studio visits. The gallery has long been committed to working with and advising artists on all aspects of their legacy planning. In 2018 the gallery launched its Building a Legacy program, bringing together artists and their studio staff with experts in the field of artists’ estates, nonprofit foundations, and legacy stewardship through a series of symposia.

Industry

Arts & Entertainment

Company Size

201-500 employees

Headquarters

New York, NY

Year Founded

1980

Website

gagosian.com

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