Job Description

Responsibilities:

Office Management

• Maintain office space, furniture, and coordinate with vendors for upkeep.
• Manage office stationery and pantry supplies.
• Develop and implement new office procedures and local SOPs.

IT Coordination

• Ensure IT equipment and systems are functioning properly.
• Liaise with IT team and local vendors for troubleshooting and maintenance.

Administrative Support

• Finance: Liaising and checking with Finance team and bank to ensure timely financial processes, petty cash, and related documentation.
• Business Development: Assist with promotional materials, feasibility studies, and budget preparation.
• Clinical Operations: Manage project files, regulatory submissions, and study supply tracking.
• Human Resources: Support onboarding, policy implementation, and preparation of employee materials.

Confidential Document Handling

• Safeguard sensitive company and employee information.
• Ensure proper storage, access control, and compliance with data protection policies.

Internal Systems

• Support and maintain internal tools (e.g., CTMS, timesheets, HR platforms).

Event & Meeting Coordination

• Organize trainings, meetings and company events, including preparation of materials and logistics.

Other Duties

• Perform additional tasks as assigned by management.

Minimum Qualifications & Experience

• Secondary school qualification and preferably a college or university certificate or a degree in a life science or business related field.
• At least 6 months of experience in an administrative role.
• Intermediate MS Office skills.
• Excellent verbal and written English communication skills.

Novotech is proud to offer a great workplace. We are committed to being an employer of choice for gender equality and providing an inclusive work environment where everyone is treated fairly and with respect. Our team members are passionate about what we do, but we understand work is only of the things that is important to them. We support our team members with flexible working options, paid parental leave for both parents, flexible leave entitlements, wellness programs and ongoing development programs.

We are looking for people who are passionate about working clinical research and biotech, including people who identify as LGBTIQ+, have a disability or have caring responsibilities.

We are a Circle Back Initiative Employer and commit to respond to every application. We look forward to contacting you regarding your application.

Responsibilities

• Maintaining the office space, furniture and fittings, and liaising with vendors to ensure that they are kept clean and in good repair.
• Ensuring that the office IT equipment and systems are functioning effectively, and liaising with the IT Department and local vendors to address deficiencies.
• Maintaining adequate office stationery and pantry supplies.
• Providing administrative services to the Finance department, including banking and petty cash activities.
• Providing administrative services to the Business Development department, including assistance with promotional materials, feasibility studies, budgets, and agreements.
• Performing other duties as assigned.

Minimum Qualifications & Experience

• Secondary school qualification and preferably a college or university certificate or a degree in a life science or business related field.
• At least 6 months of experience in an administrative role.
• Intermediate MS Office skills.
• Excellent verbal and written English communication skills.