Job Description

Innovative Thinking.
Extraordinary Outcomes.

Experience the excitement of building a career in an evolving commercial landscaping business where people make amazing things happen. Together, let's enhance every environment for generations to come.

This is Regal Innovations.

Regal is a trusted partner in the commercial landscaping industry. For 50 years, we have been creating iconic public spaces by transforming the ordinary into the extraordinary. We work closely with all levels of government, developers, builders, and urban planners across Australia.

Our landscape and civil expertise cover all aspects of design and construction, including green
and blue infrastructure, heritage and cultural works, as well as ongoing project maintenance. Innovation is at the heart of everything we do, as we believe it leads to truly exceptional outcomes for our clients and the community.

The Role.

We are seeking a proactive and highly organised Office Administrator to support our HSEQ (Health, Safety, Environment & Quality) team.

This role is responsible for providing administrative support to ensure the smooth coordination of HSEQ systems, compliance requirements, training records, site documentation, and operational safety processes across the business.

Working closely with the HSEQ Manager and project teams, the Office Administrator will play an important role in supporting Regal’s commitment to maintaining safe, compliant,
and efficient project environments.

Key responsibilities include:

• Coordinating HSEQ administration and project documentation
• Setting up and maintaining site project folders and records
• Assisting with site safety documentation.
• Preparing site signage and project setup materials
• Managing project inductions and project onboarding administration
• Maintaining training and qualification registers across the business
• Coordinating training bookings, renewals, and compliance requirements
• Updating employee training and qualification records within company systems
• Monitoring and notifying staff of upcoming licence, training, and qualification expiries
• Maintaining office stock and safety equipment registers
• Coordinating inspections and annual audits of First Aid Kits, Spill Kits, and fire extinguishers across field operations
• Supporting the wider HSEQ team with general administrative and compliance tasks as required

Who are you?

Qualifications & Licences:

• Current Drivers Licence

Experience:

• Previous administration experience, ideally within construction, infrastructure, or a safety-focused environment
• Exposure to WHS, compliance, or HSEQ administration is highly regarded
• Understanding of OH&S legislation and compliance processes is desirable

Skills & Attributes:

• Strong organisational and time management skills
• High attention to detail and ability to manage multiple tasks simultaneously
• Excellent verbal and written communication skills
• Proactive, reliable, and team-oriented approach
• Strong computer and administrative skills across Microsoft Office and internal systems
• Ability to work collaboratively with both office and site-based team

A Career with Us.

Regal is an equal opportunity employer. Our teams are comprised of individuals with diverse backgrounds, experiences, and perspectives. With aligned ways of working, we overcome challenges, advance our careers, and outperform competitors.

Staff perks and benefits offered to build an engaged and talented workforce include:

• Tailored professional development opportunities for career advancement
• Opportunities to work on a wide variety of exciting and complex projects
• An annual social calendar of fun activities and events
• A full kit of uniforms.
• A great work culture that will make you feel like part of the team.

We’re committed to ensuring that our recruitment process is fair, inclusive, free from bias, and accessible to all candidates.

Aboriginal and Torres Strait Islander peoples are encouraged to apply.