Job Description

[solidcore] is seeking a detail-oriented and organized Office Administrator to join our team! The ideal candidate will provide essential support across various aspects of our business in a dynamic and supportive environment. This is a hybrid on-site position based at our Arlington, VA Headquarters and is full time.

Key Responsibilities:

Office Operations

• Own day-to-day HQ operations to ensure a high-functioning workplace that supports employee experience
• Maintain and order office supplies, equipment, and snacks
• Manage all incoming and outgoing mail and deliveries, coordinating with FedEx, USPS, and UPS
• Maintain cleanliness and organization of common areas, including kitchen upkeep, conference room tidiness, and loading/unloading the dishwashers as needed



Office Facilities & Space Planning

• Manage quarterly facility maintenance orders, office cleanings, and upgrades
• Lead storage optimization, space planning, and furniture coordination in readiness for team growth, peak days, and special events
• Collaborate with Facilities & Development Team and building management team to maintain a safe, clean and comfortable workplace environment

Vendor & Program Ownership

• Own snack pantry program end-to-end (sourcing, ordering, inventory)
• Serve as primary owner for external vendors and recurring workplace programs

Event & Meeting Coordination

• Assist in planning and executing company events including retreats and large-group functions
• Assist in coordinating logistics for recurring leadership meetings, including catering and venue setup
• Assist with setup for monthly Full Company meetings
• Own and coordinate bi-yearly HQ headshot photoshoots

Culture & Team Experience

• Create a warm, professional first impression and representation for all team members, external visitors, and HQ community
• Greet and welcome external guests and visitors arriving at HQ

Ad Hoc & Project Support

• Take on special projects and administrative tasks as assigned by the Executive Administrator
• Provides support to additional executives as business needs arise

Qualifications:

Required:

• 1+ years of experience in an Office Administrator, hospitality, or HR-related similar support role
• Proficiency in Google Workspace (Calendar, Drive, Docs, Sheets, Gmail)
• Strong organizational and communication skills with the ability to manage multiple priorities
• Proactive, solutions-oriented mindset with a strong sense of ownership
Preferred:
• Ability to work independently and as part of a team in a fast-paced environment
• Experience in the fitness, wellness, retail, or hospitality industry

Compensation & Benefits:

• Competitive starting salary, based on experience
• Bonus eligibility based on performance
• Monthly cell phone stipend
• 401k with employer match
• Health, dental, & vision insurance
• Flexible PTO
• Free drop in classes at [solidcore]
• And MORE