Job Description

We are Chandos.

We exist to build a better world.

Our vision is to emerge as Canada’s premier technical builder, distinguished by our relentless pursuit of innovation, collaboration, and sustainability in all that we do.

We are 100 per cent employee-owned, and our success is driven by our employee owners. We prioritize people, purpose, and performance in all that we do. When the company thrives, you benefit directly. When everyone is invested - literally - it builds a community of accountability, pride and mutual support.

We look for team members who are gritty, accountable, and driven - with a mindset rooted in initiative and purpose, you think like an entrepreneur and build strong, trusting relationships through clear communication and thoughtful dialogue, even in challenging conversations.

We’re looking for an Office Administrator to be the welcoming face of our Red Deer district office. This role is central to creating a positive first impression for employees, clients, and visitors while ensuring the office runs smoothly day-to-day. You’ll manage reception, support office operations, coordinate events, and help foster a great workplace culture.

This is an on-site, front‑desk role that supports office leadership and employees across the district.

Reception & Front‑Desk

• Greet visitors and manage all incoming calls, emails, and inquiries; redirect as appropriate.
• Maintain a tidy, professional reception area and oversee visitor sign‑in/out.
• Receive, sort, and distribute mail, courier packages, and shipments; prepare outgoing courier requests and coordinate pickups.
• Maintain and update the company phone directory.

Office Operations & Administration

• Maintain office supplies, PPE, coffee supplies, business cards, and merchandise inventory.
• Monitor shared spaces (kitchen, meeting rooms, reception) for cleanliness and readiness.
• Coordinate minor office maintenance with approved vendors and liaise with the landlord as needed.
• Organize and maintain office records, filing systems, and administrative documentation.
• Process and log incoming cheques; support trade bond documentation.
• Provide administrative support to project teams (printing, formatting, scanning, uploading, filing).
• Prepare basic correspondence, documents, spreadsheets, and forms.

Team, Event & Logistics Support

• Support scheduling, meeting preparation, and internal office events (room bookings, refreshments, materials).
• Assist with external event logistics such as career fairs, community events, and vendor tables.
• Arrange travel bookings through approved providers and maintain travel summaries.
• Support volunteer initiatives and community‑based activities.

Onboarding & Employee Experience

• Prepare workstations, coordinate IT setup, access cards, welcome materials, and office tours for new hires.
• Track student/co‑op onboarding and engagement activities.
• Support internal communications, team‑building activities, recognition events, and office culture initiatives.
• Collaborate with district counterparts to ensure consistent processes nationally.

Health, Safety & Facility Management

• Maintain a safe, organized office environment aligned with OH&S standards.
• Support emergency preparedness procedures and report safety or security concerns.
• Ensure facility operations meet safety, accessibility, and cleanliness expectations.

Qualifications

• High school diploma or equivalent; office administration or business certificate/diploma is an asset.
• Three or more years of administrative or reception experience preferred.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); ability to learn new systems.
• Strong organizational, time‑management, and record‑keeping skills with high attention to detail.
• Strong interpersonal, written, and verbal communication skills.
• Ability to prioritize, work independently, and exercise sound judgment.
• Knowledge of general office procedures, procurement, travel coordination, and inventory control.
• Ability to prepare simple correspondence and maintain filing systems and basic databases.

Additional Information

Chandos is an equal opportunity employer and we are committed to a diverse, equitable, and inclusive culture and this includes our recruitment and hiring process.

We recognize that our differences are our greatest strengths. We uncover talent. We nurture talent. And then we give people the tools they need to use their talent to create a positive impact.

• We are 100% employee owned Every person who works for Chandos can become an owner. There is only one class of units at Chandos, because we believe everyone should be treated equal We talk about being an entrepreneurial-minded organization and you can be sure we mean it!
• Competitive wages
• Well rounded employer paid benefits program including health, dental, vision care and employee assistance program
• RRSP matching program to aid and prepare employees for long-term financial security
• Educational assistance for employees who wish to pursue job-performance enhancing education
• Recognition and annual salary reviews program
• Leadership conferences that allow employees to connect and collaborate
• Regular company-wide engagement opportunities

Vacancy Status

We are actively recruiting for this position.

AI Disclosure

Although Chandos’ applicant tracking system has the technical capability to support AI features, our recruitment process does not use artificial intelligence to screen, assess, or select applicants. All hiring decisions are made by qualified human reviewers.

Compensation Transparency

Expected Salary: $45,000 - $62,000

The base salary range for this role is listed above and may vary based on your experience.

This position also includes a competitive bonus program. Throughout the interview process, we’ll discuss your background to determine the best alignment for your experience level.