Job Description

Our client, a medical equipment distributor and ecommerce company is looking to hire an office administrator

Responsibilities:

• Assist leadership with ad hoc projects and operational tasks
• Manage emails, scheduling, and internal coordination as needed
• Help improve and streamline internal processes
• Handle a variety of day-to-day administrative duties to support company operations
• Assist with invoicing, expense tracking, and reconciliations
• Support internal financial tracking and reporting
• Coordinate with accounting as needed
• Assist with job postings, candidate sourcing, and interview coordination
• Support onboarding, employee documentation, and HR tracking
• Maintain organized and up-to-date employee records
• Manage and track credentialing with insurance payers
• Monitor expirations, renewals, and required documentation
• Ensure compliance with payer and regulatory requirements
• Track payer and vendor contracts and follow up on outstanding items
• Maintain organized records of agreements and communications
• Assist with resolving delays or issues with partners and payers
• Maintain fee schedules and pricing models in Excel
• Build and update reports, trackers, and dashboards
• Ensure data accuracy and consistency across systems

Qualifications:

• 2+ years of administrative or operations experience (healthcare/DME preferred)
• Strong Microsoft Excel skills (formulas, reporting, data management)
• Familiarity with credentialing, insurance processes, or medical billing is a plus
• Basic bookkeeping or accounting knowledge preferred
• Excellent organizational and multitasking abilities
• Strong communication and follow-up skills
• Highly organized and detail-oriented
• Proactive and able to take initiative
• Reliable with strong follow-through
• Able to handle multiple priorities in a fast-paced environment

Location: Brooklyn NY
Salary: $70K