Job Description

Office Administrator

Place of work: Warsaw, Poland

Job Purpose

The purpose of this role is to ensure the smooth and efficient day-to-day operation of the Zurich Warsaw office. The Office Administrator provides reception, administrative and organizational support, coordinates office logistics, business travel, and supports internal teams with documentation and operational activities.

The role contributes to creating a professional, well-organized, and welcoming office environment, supporting collaboration and business continuity across the organization.

Responsibilities:

• Provide professional reception services, acting as the first point of contact for visitors, employees, and external partners.
• Coordinate incoming and outgoing correspondence, including letters and courier services
• Order and manage office supplies, such as office materials, coffee, and other consumables.
• Carry out administrative tasks related to the current operational needs of the office.
• Coordinate business travel arrangements, including booking transportation and accommodation in line with Zurich travel policies.
• Support the organization of office events and offsite events in Poland, including logistical coordination and cooperation with vendors.
• Collaborate with the Underwriting team in the preparation and verification of settlements with business partners.
• Assist in preparing documents and administrative materials for other departments as required.
• Provide reliable administrative support to facilitate effective cross‑departmental cooperation.

Candidate’s profile:

• Previous experience in an Office Administrator, Office Coordinator, Office Assistant, or similar administrative role.
• Strong organizational skills with the ability to manage multiple tasks and priorities effectively.
• High attention to detail and a proactive, service‑oriented approach.
• Experience coordinating business travel and office or team events.
• Strong communication and interpersonal skills.
• Good knowledge of English (daily communication in an international environment)
• Good working knowledge of MS Office (Outlook, Word, Excel)
• Previous exposure to supporting business, finance, or underwriting teams.

We Offer

• Private medical care
• Life Insurance
• Stationary work with the possibility of occasional remote work
• Integration events
• No dress code
• Annual Bonus
• Competitive Salary
• Learning & Development Programs
• Friendly and collaborative working atmosphere

Who We Are

Zurich Insurance Group (Zurich) is a leading global multi-line insurer founded more than 150 years ago, which has grown into a business serving more than 75 million customers in more than 200 countries and territories, while delivering industry-leading total shareholder returns. We set benchmarks in Commercial Insurance and are committed to delivering high-quality services for our customers every day. At our new Future Branch in Warsaw, we’re looking for colleagues who want to help shape Zurich’s next chapter in Poland. Join us to create a brighter future for insurance - together.

Does this role feel like the right next step in your career? We look forward to receiving your online application (CV; cover letter optional) via the ‘Apply now’ button.