Job Description

The Office Administrator is responsible for ensuring the smooth day-to-day operations of the office. This role supports leadership and team members by managing administrative tasks, coordinating communication, maintaining organization, and helping create an efficient and professional work environment.

Requirements

• Assist in facility management and work with other departments to ensure smooth operations in all our locations.
• Oversee external company relationships with vendors such as cleaning, repairs and security systems.
• Manage office supplies and equipment inventory. Develop and maintain vendor relationships and office systems to ensure smooth workflow and compliance with company budget objectives.
• Responsible for the planning and coordination of company events, meetings and conferences, including arranging necessary facilities and equipment.
• Assist with the preparation, editing, and formatting of documents, presentations, and spreadsheets.
• Maintain and update company templates, SOP and filing system, both physical and digital, ensuring easy access to important documents.
• Assist and support senior leadership with meeting schedules, appointments, and travel arrangements when needed.
• Coordinate travel arrangements and logistics when required
• Greet and assist visitors, clients, and employees in a professional and friendly manner
• Handle incoming and outgoing mail and packages
• Assist managers with coordinating the onboarding of new employees
• Other duties as assigned

Qualifications

• Proven experience in an administrative or office support role
• Strong organizational and time management skills
• Excellent written and verbal communication abilities
• Proficiency in Microsoft Office (Word, Excel, Outlook) or similar tools
• Ability to multitask and prioritize in a fast-paced environment
• High attention to detail and problem-solving skills
• Professional demeanor and customer-service mindset