Job Description

The Office Administrator supports the daily operations of the office to ensure a well-organized, efficient, and welcoming work environment. This role handles administrative tasks, supports employees and leadership with day-to-day needs, and ensures the office is fully stocked, functional, and running smoothly. The ideal candidate is organized, detail-oriented, proactive, and comfortable juggling multiple tasks while maintaining a friendly and professional presence.

Key Responsibilities:

• Monitor daily office operations, including inventory supply, office organization, and general upkeep of the office.
• Maintain fully stocked office supplies by restocking daily and throughout the day when necessary.
• Monitor office equipment (printers, copiers, kitchen appliances) and coordinate repairs when required.
• Assist with scheduling meetings, preparing documents, event planning, and ordering lunches as needed.
• Serve as a friendly, reliable point of contact for employee requests and general office questions, creating a positive, organized, and professional office environment.
• Maintain relationships with vendors and service providers; tracking servicing schedules.
• Coordinate maintenance requests with building management, security, and vendors as needed.
• Submit all office-related expenses for approval and invoicing, including benefits, vendors, etc..
• Handle incoming and outgoing mail, packages, and deliveries.
• Maintain office records, logs, and digital files with accuracy and confidentiality.
• Provide clerical and administrative support to staff and leadership.
• Assist with onboarding tasks such as requesting background checks, workspace setup, equipment placement, badges/fobs, and welcome materials.
• Help maintain personnel files and assist with I-9 verifications in accordance with compliance requirements.
• Other duties as assigned.

Qualifications:

• Associate’s degree in business administration or related field.
• 1–2 years of experience in office administration, reception, or administrative support.
• Strong organizational and time management skills with the ability to prioritize.
• Proficiency in Google Workspace.
• Excellent written and verbal communication skills.
• Professional, friendly, and service-oriented demeanor.
• Ability to work independently with minimal supervision.
• High level of discretion and confidentiality.

Company Benefits & Perks:

• Office hours: Monday–Friday, 9:00 am – 5:00 pm.
• Company Sponsored Health insurance, including dental and vision.
• Company-paid parking garage space—no more commuting hassles!
• On-site private gym—flex your muscles in both sales and fitness, because we believe building strength applies to business and the gym alike.
• Monthly team-building activities to bring out our competitive nature and have fun.
• Monthly happy hours to stay connected.
• The chance to join a well-established company in a scale-up phase—where growth is real, and the sky’s the limit when you prove your resilience and elevate our processes.