Job Description

RED OHMS Group is a leading Australian consultancy serving diverse sectors including mining, oil and gas (both onshore and offshore), government, education, manufacturing, infrastructure, construction, industrial, and commercial industries.

We specialise in delivering expert occupational hygiene, environmental management, hazardous materials (hazmat) services, and tailored training solutions. Our nationwide presence includes leadership, technical operations, and business support teams based in Perth (headquarters), Sydney, Brisbane, Darwin, and Kalgoorlie.

At RED OHMS Group, we are committed to promoting workplace safety and health - ensuring people not only return home in the same condition they arrived but leave healthier thanks to the solutions we provide.

The opportunity

We’re looking for a proactive and organised Office Administrator to provide hands-on operational support to our East Coast team. This role is key to ensuring the smooth delivery of high-quality, timely projects that meet our clients’ needs and expectations.

Working closely with the Operations Coordinator, you’ll support client services and project administration across scheduling, invoicing, quoting, training administration, and general office management. You’ll be part of a collaborative team delivering occupational hygiene, hazardous materials, environmental health and safety, and training services to a diverse client base across multiple industrial sectors.

Key responsibilities may include

• Assist with scheduling and management of rosters for East Coast teams
• Support project coordination using Scoro software, including

1. Training and project coordination
2. Consultant task and hour tracking
3. Quote and purchase order tracking

• Assist the Operations Coordinator with client and field team communication
• Maintain working drive folders and ensure project documentation and records are accurate and up to date
• Organising and booking travel
• Monitor shared email inboxes and allocate client requests to relevant team members
• Provide administrative support for project and training activities as required

About you

You’ll be someone who enjoys keeping things organised and supporting others to succeed. Ideally, you will have:

• Previous experience in project administration, operations support, or a similar role
• Strong organisational skills with the ability to manage multiple priorities
• Confidence using project management or scheduling software (experience with Scoro highly regarded)
• Clear communication skills and a professional approach to client interaction
• Strong attention to detail and document control
• A collaborative, can-do attitude

What we offer

• The chance to shape and influence a supportive workplace culture in a rapidly growing organisation
• A work environment where people’s health, safety and wellbeing is our top priority
• Learning and development opportunities for personal growth
• A workplace that’s not just diverse, but fun and supportive
• Wellbeing support for you and your family

Our values

• We look after each other
• We work with integrity and respect
• We take accountability for our actions

We work efficiently, are committed, and are driven to succeed. Our business is unique, offering exciting, challenging and varied career opportunities, where you’ll have the chance to make a real impact.

We are proud to be an equal opportunity employer, fostering a diverse and inclusive environment where everyone is valued. We do not discriminate based on gender, age, nationality, race, religion, sexuality, physical ability, or cultural background.

If you’re passionate, driven, and ready for your next challenge, we encourage you to apply! Please note, if you are selected for a position, depending on the role, your employment may be conditional upon successful completion of background checks, and a pre-employment medical assessment.