Job Description

Your Opportunity

We’re looking for a dynamic and detail-oriented Office Administrator who will take on the vital role of managing the front desk and supporting operations in our Columbus, Ohio office.

The ideal candidate will understand and demonstrate excellence in both internal and external communication with staff and visitors, along with providing timely, accurate, and professional administrative support in keeping with Stantec’s high standards. The role reports to the Office Leader on various initiatives within the workplace.

This position is a full-time role (40hrs/week) in Stantec’s Columbus office at 1500 Lake Shore Drive, Monday through Friday 8 AM to 5 PM.

Your Key Responsibilities

In this position, you will be responsible for diverse functions that include but are not limited to the following:

• Greet visitors and staff and create a professional, welcoming atmosphere by maintaining a presence and consistently monitoring the front entrance.
• Ensure organization and cleanliness of the reception area, communal space, conference rooms and supply areas.
• Maintain office security by following safety procedures and controlling access via the front desk (monitor logbook, issue visitor badges, etc.).
• Perform clerical and administrative functions such as filing, sorting, mail and package handling, and scheduling appointments/events.
• Assist with event planning and preparation.
• Order office supplies and maintain supply inventory including kitchen and coffee service.
• Monthly Health and Safety checks on equipment such as AED, fire extinguisher, and first aid kits.
• Ensure proper operation of printing and laminating equipment such as completing preventative maintenance requirements and calling for repairs.
• Format internal and external memos, letters, correspondence, and reports.
• Provide support for new hire orientation and HR-related activities.
• Provide general administrative support to Stantec staff as needed.

Your Capabilities and Credentials

• Must have positive, can-do attitude, and be customer service oriented.
• Strong multitasking skills with the ability to prioritize and organize multiple concurrent assignments.
• Highly organized, detail-oriented, resourceful, and dependable.
• Excellent written and verbal communication skills.
• Must be proactive and willing to take initiative.
• Able to operate both collaboratively and independently in a fast-paced, multi-disciplinary environment.
• Able to work with diverse teams and people, including Management.
• Intermediate to advanced skills in MS Office Suite (including Word, Excel, PowerPoint, Outlook, Teams, SharePoint).
• Comfortable learning and using new technology.
• Some lifting of file boxes and packages up to 25 pounds may be necessary.

Education and Experience

• High school diploma or equivalent GED required.
• Minimum of five years’ experience in an office environment or other setting with administrative duties.
• Supporting multi-disciplinary teams independently or office management experience is a plus.

Typical office environment working with computers and remaining sedentary for long periods of time.

This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.

About Stantec

Stantec is a global leader in sustainable engineering, architecture, and environmental consulting. The diverse perspectives of our partners and interested parties drive us to think beyond what’s previously been done on critical issues like climate change, digital transformation, and future-proofing our cities and infrastructure. We innovate at the intersection of community, creativity, and client relationships to advance communities everywhere, so that together we can redefine what’s possible.

At Stantec, we have some of the world’s leading professionals passionate about enabling our business to be its best. Our business teams include finance, procurement, human resources, information technology, marketing, corporate development, HSSE, real estate, legal, and practice services. We bring diverse backgrounds, skills, and expertise and create a caring culture where everyone can thrive. Through teamwork and collaboration, we’re building a stronger, more resilient Stantec every day.