Job Description

HDI Global in Australia is represented by HDI Global SE, Australia and HDI Global Specialty SE – Australia. Both companies are headquartered in Sydney with Branch offices in Melbourne, Brisbane, Perth and Adelaide. Our team of local and empowered underwriting experts in Australia provide a commercial and flexible underwriting approach, which allows us to consider innovative ideas across all lines of our general insurance business, distribution channels and markets.

HDI Global SE is Germany’s leading industrial insurer and has been servicing German and European companies in Australia and New Zealand since 1995. As an industrial lines insurer, HDI Global SE meets the needs of SMEs, industrial companies and corporate customers with insurance solutions that are specifically tailored to their requirements for Property, Construction, Casualty, Accident & Health, Marine, Cyber and Motor Fleet risk. The company also has operations in more than 175 countries through foreign branch offices, subsidiary companies, and network partners.

HDI Global Specialty SE is wholly owned by HDI Global, being a strong and established player in the insurance market. By housing the specialty activities of the Talanx Group in HDI Global Specialty SE, we have created an excellent platform for putting together cross-business segment expertise and network reach.

With our Australian head office based in Sydney, we are currently looking for a well organised and proactive individual to join our growing Perth Office to provide administrative support to our business in the Western Region.

The Office Administrator ensures the seamless day-to-day operations of the office while providing administrative support to the State Manager and Senior Leadership Team. This role also encompasses reception duties, clerical tasks, and marketing/event support to enhance the overall office environment and employee. You should possess a high level of initiative, be an effective communicator and be able to work well within a mid-sized team.

This is a 2 year fixed-term, full time position.

Key responsibilities and duties will include (but not limited to):

• Reception tasks, including answering the phone, welcoming all visitors, receiving and distributing mail.
• General office management ensuring the smooth day to day running of all office facilities.
• Organising corporate functions and events.
• Data entry using Excel.
• Creating PowerPoint presentations.
• Developing and compiling reports.
• Creating and maintaining filing systems for all departments.
• General Administration and Underwriting Support.
• Preparation/maintenance and overview of all underwriting files, slips and policy wordings ensuring compliance with the line of business underwriting guidelines.
• Manage meeting room bookings, ensuring proper setup and arrangements.
• Organise internal and external catering for meetings between employees and clients.
• Ensuring receipts for any company purchases are kept on file and are organized.
• Keeping office printers functioning and restocked with paper, and organising maintenance when required.

Skills and Experience:

• Minimum 3 years of experience in an office administration or receptionist role, demonstrating the ability to manage daily operations and provide support to leadership teams.
• Strong communication, presentation and interpersonal skills.
• Event organising.
• High level of attention to detail.
• Working knowledge of Microsoft Office including Outlook, Excel, Word and PowerPoint.
• Ability to prioritise tasks, manage time effectively and meet deadlines in a fast-paced environment.

HDI offers a values-based dynamic working environment, a flexible approach to work, and a learning framework to support your continued development.

This is a great opportunity to pursue your career within an established international insurance company. We provide equal opportunity to all qualified individuals and believe that diversity and inclusion are critical to our future.

If you would like to become a member of the HDI team, please click on the apply now button.