Job Description

Your responsibilities

To play a key role in maintaining a productive and positive work environment. Reporting directly to the Regional HR Manager, you will be responsible for overseeing day-to-day office operations, managing administrative tasks, and supporting various functions within the organization.

Admin Support

• Provide administrative support to the People & Organisation Team as needed.
• Check and distribute incoming post and packages.
• Facilitate the relationship with company couriers.

Facilities Support

• Oversee and manage daily office operations, ensuring a smooth and efficient working environment.
• Implement and maintain office policies and procedures.
• Manage company car contracts and upkeep of cars.
• Facilitation of some IT communications and logistics.
• Coordinate office logistics, including space planning, equipment procurement and maintenance.
• Collaborate with vendors to ensure the office is well maintained and equipped.
• Address any facility related issues promptly.
• Facilitate relationships with office utility providers and ensure uninterrupted services.
• Ensure meeting rooms are fully set up for scheduled meetings.

Feel Good

• Facilitate communication within the office and collaborate on team activities.
• Ensure staff gifts are purchased and distributed efficiently.

Other/Ad Hoc

• Manage travel arrangements for companywide events and team workshops.
• Serve as the point of contact for external enquiries and visitors.
• Monitor workplace Health & Safety measures.
• Purchase and set up new It equipment for new and existing staff members.

Your profile

• Proven experience as an office manager or in a similar administrative role.
• Strong organisational and multi-tasking skills.
• Excellent communication and interpersonal skills.
• Proficient in MS Office.
• Problem solving ability and attention to detail.
• Must be able to attend the office at least 4 times a week.

What we offer

• Responsible, exciting, and varied tasks with a lot of creative freedom in a dynamic company that has flat hierarchies and an open, relaxed working atmosphere in which everyone is on first name terms.
• A friendly, open-minded team consisting of approximately 280 employees in Munich, Leipzig and West Sussex (UK) as well as several beloved office dogs.
• Hybrid working policy.
• 25 days of well-deserved annual leave days.
• Private company pension scheme.
• Life assurance scheme.
• Various internal as well as external training possibilities.
• Different employee discounts - for our humans as well as their pets!
• Regular team and company events.
• Coffee, hot chocolate, tea, and other cool soft drinks such as water and juices as well as fresh fruit, small snacks are available to you free of charge.
• An all encompassing Employee Assistance Programme.
• Many other great benefits that we will gladly present to you in more detail during your recruiting process!

Interested ?

We are looking forward to your cover letter, CV as well as your potential start date and salary expectation