Job Description

Essential Duties and Responsibilities

• Enter invoices into the accounting system.
• Organize and schedule meetings and appointments for managers.
• Answer and direct multi-line phone calls.
• Receive, sort, and distribute the mail, including preparing letters and packages for pickup or delivery.
• Perform post office runs and trips to the PO Box and mailbox as needed.
• Assist in the preparation of regularly scheduled reports.
• Produce and distribute correspondence memos, letters, faxes, and forms.
• Ensure equipment operation by completing preventive maintenance requirements, calling for repairs, maintaininginventories, and evaluating new equipment and techniques.
• Manage everyday business records and projects efficiently and promptly.
• Originate and update meeting minutes, memos, and letters for managers.
• Develop and maintain computer and manual filing systems.
• Order office supplies and research new deals and suppliers.
• Maintain contact list.
• Confidentially manage sensitive information.
• Greeting and assisting visitors to the office.
• Perform administrative duties such as filing, typing, copying, binding, scanning, etc.
• Coordinate office functions as requested.
• Provide general support to visitors.
• Maintain supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing andexpediting orders, and verifying supplies' receipts.
• Assist the accounting department as needed.
• Perform general scanning and data entry.
• Serve as backup for other administrative staff members.
• Other duties, as assigned.
• Employees may be required to work extended hours (more than 8 hours per day), weekends, and holidays. Employees will be compensated based on guidelines in the Fair Labor Standards Act.

Qualifications and Requirements

• High school diploma or GED
• General math skills.
• Proficient in MS Office.
• A high degree of accuracy and attention to detail.
• Excellent data entry skills.
• Excellent verbal, listening, and written communication skills.
• Excellent time management skills and ability to multi-task and prioritize work.
• Strong organizational and planning skills.
• Demonstrates a sense of urgency and ability to meet deadlines.
• Ability to work independently or as a team member.
• Demonstrate ability to use office equipment, including but not limited to photocopiers, fax machines, and personalcomputers.
• Accommodation may be made for some of these physical demands for otherwise qualified individuals who require andrequest such accommodation. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential function(s).
• This is a safety-sensitive position; the candidate must complete and pass a background check and a ten-panel drug /alcohol test.

Perks & Benefits

• Competitive wages
• Health, dental, and vision insurance
• Teladoc (company paid)
• 401(k) profit-sharing retirement plan
• Personal time off
• Educational assistance
• Employee recognition program
• Gym reimbursement
• Leadership training
• Certificate programs
• Continuous training opportunities
• Career growth and development opportunities