Job Description

Office Administration Assistant- Permanent Job

Location - Gemopolis Industrial Estate (Samut Prakan)

Job Requirements : Office Administration Assistant Vendor Management, Event Quotation Handling, and Accounting

We are seeking a highly organized and proactive Office Administration Assistant to join our team. This role is responsible for overseeing day-to-day office operations, managing vendor relationships, handling event-related quotations, and supporting accounting functions. The ideal candidate will have excellent multitasking abilities, strong communication skills, and a good understanding of basic accounting.

Responsibilities:

1. Office Administration:

• Oversee general office operations, including ordering office supplies and maintaining office facilities.
• Coordinate meetings, appointments, and office events.
• Maintain office records, databases, and filing systems.
• Ensure smooth communication between departments and provide administrative support to team members.

• Act as the primary point of contact for vendors, ensuring timely and efficient communication.
• Negotiate contracts and pricing with vendors to secure favorable terms.
• Maintain accurate records of vendor agreements, contracts, and performance evaluations.
• Address any issues or disputes with vendors and ensure timely delivery of goods and services.

• Request and handle quotations from vendors and service providers for events.
• Compare quotations and negotiate prices to fit within budget requirements.
• Ensure accurate documentation of quotes, contracts, and final agreements.
• Coordinate with vendors and service providers to ensure successful event execution.

• Assist in preparing and processing invoices for vendors and clients.
• Handle accounts payable and receivable tasks, including processing payments and tracking outstanding balances.
• Assist in reconciling accounts and preparing financial reports.
• Maintain records of transactions, payments, and financial documents in an organized manner.
• Support the finance team in budget management, financial reporting, and other related tasks.

Requirements:

• Proven experience in office administration, vendor management, and accounting or finance-related roles.
• Strong organizational skills and attention to detail.
• Thai National with Good English Communication
• Proficiency in MS Office (Excel, Word, Outlook) and accounting software (such as QuickBooks, SAP, or similar tools).
• Ability to manage multiple tasks, prioritize, and meet deadlines.
• Strong problem-solving skills and the ability to work independently.

Preferred Qualifications:

• Have adequate knowledge in Business Administration, Accounting, Event Management, or a related field.
• Experience handling quotations, contracts, and vendor management for events.
• Familiarity with basic accounting principles and financial reporting.