Working Title:
Office & Admin Special Senior - Office Manager
Institution:
Metropolitan State University
Classification Title:
Office & Admin Specialist Sr
Bargaining Unit / Union:
206: AFSCME - Clerical and Office
City:
St. Paul
FLSA:
Non Job Exempt
Full Time / Part Time:
Full time
Employment Condition:
Classified - Unlimited
Salary Range:
$22.23 - $31.68
Metro State University, Minnesota’s public, urban university, and four-time recipient of the Insight Into Diversity Higher Education Excellence in Diversity (HEED) Award is seeking to hire an Office Manager. This is a full-time position within the Career Center of the Student Success Division.
This is the key support position that plans, manages, and implements varied levels of complex projects and programs to ensure the department is meeting stakeholder expectations and maintaining the University’s Career Center operations. This position also provides divisional support at the request of the Vice President for Student Success with administrative and project management responsibilities for the Student Success Team, and the university Student Success Council.
Salary Range:
$22.23 - $31.68 / hour depending upon experience and qualifications.
Minimum Qualifications:
The following qualifications are required of all applicants seeking consideration for this position. Only applicants whose application materials clearly demonstrate fulfillment of each of these minimum qualifications will be considered for the position:
Customer service skills sufficient to provide prompt, courteous and accurate information to internal and external customers in person, on the phone, through email and other written correspondence.
English language skills sufficient to clearly and accurately communicate information and respond verbally and in writing with internal and external constituents.
Skill in word processing/keyboarding sufficient to use software to create, format, edit, print, and save a variety of documents, including spreadsheets, tables, charts, and graphs in an efficient and timely manner.
Skill in database management sufficient to input data quickly and accurately, compile reports, analyze discrepancies, store and retrieve data in a variety of reports.
Skill in accounting sufficient to reconcile invoices, receipts and purchase orders, and monitor and balance budgets and grants to ensure spending is within budget and grant guidelines.
Demonstrated ability working collaboratively in a culturally diverse environment and experience working with people from diverse backgrounds and education levels.
Preferred Qualification:
2 or more years successfully working in an administrative support role.
Associate’s degree.
Experience and or ability to hire, train, lead and evaluate the work of student employees.
Experience working in a college career center and/or an academic advising center.
Previous experience working with the Minnesota State ISRS software.
Knowledge of FERPA (Family Educational Rights and Privacy Act).
Work Shift (Hours / Days of work):
Monday – Friday, 8:00 am-5:00 pm; some evenings and weekends; up to 1 day telework per week.
The University:
Metro State University empowers learners to transform their lives and communities through relevant, student-centered education in an inclusive, anti-racist, and supportive learning environment.
Metro State University provides an excellent, inclusive, and engaging education to eliminate opportunity gaps and empower our students to lead our communities to a prosperous and equitable future. The university offers programs leading to baccalaureate, masters, and applied doctoral degrees. We provide accessible, high quality liberal arts, professional, and graduate education with continued emphasis on marginalized groups, including adult learners. Metro State is a five-time recipient of the Insight into Diversity Higher Education Excellence in Diversity (HEED) Award, most recently in 2023. Federally recognized as a Minority Serving Institution, its employees serve more than 9,000 post-traditional learners, two-thirds of whom identify as belonging to communities of color or American Indian nations, are first in their family to attend college, and/or are eligible for Pell Grants. Since we do not operate residential facilities, Metro State University students all commute to class locations across the Minneapolis-St. Paul metro area, or take their courses wherever they are through our many distance-learning and hybrid course offerings, allowing Metro State to truly be “where learning meets living.” Metropolitan State is recognized by CollegeNet as a leading higher education promoter of social mobility for students (Ranked # 12 out of 1,398 in 2025). Recognized in 2008 and 2016 by the Carnegie Foundation for Community Engagement, the university is committed to academic excellence and community engagement through curriculum, teaching, scholarship, and services designed to support an urban mission. As a member of Minnesota State Colleges and Universities System, Metro State University actively works to achieve the Equity 2030 goal of the system, with initiatives to close disparities among student groups that focus on academic programs, policies and procedures, and effective student support. In addition, equity and anti-racism strategies are focused on building an inclusive and welcoming campus climate, hiring and retaining a diverse workforce, and developing our capacity to serve students in a culturally responsive manner. The university is finalizing a new strategic plan, with the draft goal of enhancing its legacy of student success by becoming the region’s premier institution for high-quality, accessible, and equitable education, promoting social mobility and community engagement.
Visit the Metro State University website to learn more about the university, our programs, and our students. Learn more about Minnesota State Colleges and Universities at their website
For campus safety information and crime statistics visit: https://www.metrostate.edu/students/support/safety
The School/Academic Department: The Metro State Career Center is growing. It is and exciting time to join this dynamic team currently focused on expanding internships and apprenticeships, implementing career readiness, and career exploration and job search support for students and alumni. It is also expanding and deepening our employer connections. The Career Center’s vision is that students from all backgrounds will have the mindset, know-how, skills, and opportunities to achieve their career goals. Our mission aligns with our institution’s: elevate career success for our students. Learn more at https://www.metrostate.edu/career
Applications must be received by 12:01 AM on Closing Date: April 18th, 2026
*To comply with privacy and data practices requirements, please refrain from including personal information or photographs in your application materials.
* Employment for this position is covered by the AFSCME collective bargaining agreement
Notice In accordance with the Minnesota State Vehicle Fleet Safety Program, employees driving on university business who use a rental or state vehicle shall be required to conform to Minnesota State vehicle use criteria and consent to a motor vehicle records check.
For TTY, call Minnesota Telecommunications Relay Service (TRS) at 7-1-1 or 1-800-627-3529.
Metro State University is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.
The University provides reasonable accommodations to qualified individuals with disabilities upon request.
Benefits Information:
At Minnesota State, we have a GREAT BENEFITS PACKAGE! Our generous benefits include 11 paid Holidays, Vacation Time, Sick Time, six weeks of Paid Parental Leave, low cost medical and dental insurance with low deductibles ($250 - $1500), a Pension Plan, 457(b) and 403(b) retirement plans and other retirement investment options, pre-tax medical and dental expense (with roll-over option) and dependent care accounts, employer paid life insurance, short and long term disability, as well as professional development and a tuition waiver program for employees and their dependents, etc. We promote the health and well-being of our employees and take work/life balance seriously.
Desired Start Date:
05-20-2026
Position End Date:
Open Date:
04-02-2026
Close Date:
04-18-2026
Posting Contact Name:
Kevin Earl Thompson
Posting Contact Email:
hrrecruiting@metrostate.edu
Minnesota State is the third largest system of state colleges and universities in the nation with 26 colleges, 7 universities, and 54 campuses. We serve 270,000 students and award more than 34,400 degrees, certificates, and diplomas annually with 86% of graduates finding a job related to their field. We are also proud to partner with businesses throughout Minnesota and beyond...
Students and employers alike can rest assured Minnesota State provides an extraordinary education at an exceptional value. With the lowest tuition costs in the state, our colleges and universities are accredited by the Higher Learning Commission, with many academic programs having specialized accreditations. We also employ more than 14,500 dedicated faculty and staff focused on student success.
