Job Objective

Key Responsibilities

1. Procurement & Inventory Management (Core Focus)

• 
  Lead the procurement of office essentials including diesel, stationery, PPEs, branded materials, consumables, and other operational supplies.
• 
  Source and engage vendors to ensure cost-effective and timely procurement of goods and services.
• 
  Maintain and manage approved supplier relationships to ensure quality and consistency of supply.
• 
  Monitor stock levels closely and ensure timely replenishment to prevent shortages or operational disruptions.
• 
  Maintain accurate inventory records and ensure proper documentation of all purchases and usage.
• 
  Conduct regular stock audits, reconciliation, and reporting of procurement activities.

2. Office Operations & Facility Management

• 
  Ensure smooth day-to-day administrative operations.
• 
  Oversee maintenance of office infrastructure and facilities (AC systems, CCTV, fire extinguishers, generators, etc.).
• 
  Coordinate timely servicing and repair of office equipment and gadgets.
• 
  Monitor diesel consumption and ensure uninterrupted supply for business operations.
• 
  Maintain a clean, safe, and organized office environment.

3. Administrative Support Services

• 
  Process and issue employee ID cards and branded materials promptly.
• 
  Maintain proper documentation and filing systems (physical and electronic).
• 
  Track and record distribution of office supplies and consumables.
• 
  Support audit processes by ensuring compliance and proper documentation.

4. Compliance & Control

• 
  Ensure adherence to company procurement and administrative policies.
• 
  Maintain 100% accuracy in records and inventory documentation.
• 
  Ensure zero regulatory infractions in administrative and procurement processes.
• 
  Support cost control and efficiency initiatives within the department.

5. Other Duties

• 
  Carry out any other duties as assigned by the Line Manager.

Requirements

Benefits