Our client is a reputable security services provider offering manned guarding, alarm response, surveillance, and risk management solutions to corporate and residential clients. The company is known for its professionalism, reliability, and commitment to safety and operational excellence.

Job Summary

The Office Administrator will be responsible for ensuring the smooth day-to-day running of the office while providing administrative support to operations, HR, and finance functions. The role requires a highly organized and detail-oriented individual who can manage multiple tasks efficiently in a fast-paced security environment.

Key Responsibilities

Administrative Support

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  Manage front office operations, including handling calls, emails, and visitors

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  Maintain organized filing systems for company records, contracts, and compliance documents

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  Prepare reports, letters, and internal communications

Operations Coordination

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  Support scheduling and deployment of security personnel in coordination with the operations team

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  Maintain staff attendance records, duty rosters, and shift schedules

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  Track and update incident reports and daily occurrence logs

HR & Staff Support

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  Assist in onboarding new security personnel (documentation, file creation, uniforms issuance tracking)

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  Maintain employee records and ensure compliance with statutory requirements

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  Support leave tracking and staff welfare coordination

Finance & Procurement Support

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  Assist in invoice preparation, expense tracking, and petty cash management

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  Coordinate procurement of office supplies and operational equipment

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  Maintain records of company assets and inventory

Compliance & Documentation

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  Ensure all licenses, permits, and regulatory documents are up to date

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  Support audits by maintaining accurate and accessible documentation

Requirements

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  Diploma in Business Administration, Office Management, or related field

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  1–3 years’ experience
  in an administrative role (experience in a security or logistics company is an added advantage)

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  Proficiency in
  Microsoft Office Suite (Excel, Word, Outlook)

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  Experience with basic accounting or HR systems is an added advantage

Key Competencies

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  Strong organizational and multitasking skills

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  Excellent communication and interpersonal skills

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  High level of integrity and confidentiality

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  Attention to detail and accuracy

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  Ability to work under pressure and meet deadlines