Job Description

MAJOR RESPONSIBILITIES / ACTIVITIES OF THIS JOB

Admin Management

• Review and update the existing HR & Administration Policy and Procedures.

• Proactive to upgrade and improve the office admin services.

Physical Office

• To ensure proper office set up, tidiness and cleanness.

• Set up and maintain seating plans, tidiness and maintenance of office.

• Allocate seats to new staff.

• As required coordinate office renovation, fixture and fittings maintenance and repair

• Liaise with Office Management and related vendors.

• Work on solutions for storage area, warehouse, sample placement and donation events

Reception / Office Workflow

• Oversee the secure traffic in and out of the office.

• Ensure that electronic access is monitored and access technology is operational.

• Maintain the smooth operation of all workflows related to inward and outbound mail/ parcels providing prompt courier service as required.

Logistic support to Business Meetings

• To support logistics for major meetings held in RHQ office, room setting, catering, coffee and tea breaks

• Assist with Travel, Flights & hotel bookings

• Liaise closely with the agreed Travel Agency, overseeing quality control of that service

Business and HR Support Services

• Assist in bulk printing and deliveries for business units.

• Lead or assist as appropriate, staff events - annual dinner, Christmas Party and sample sales / donation events.

• Coordinate CSR events in conjunction with HR.

Office equipment

• Work closely with IT on printers, fax, telephone, access system, etc. and advise the best practices of the equipment

• Maintain the records of office assets and maintenance period

Calendar Management, Snr Director HR & Admin, APAC & ME

• Organize, handle confidential meetings & calendar for Senior Director, HR&Admin, APAC & ME

• Support HR & Admin Function on organizing & management of Annual Regional HR Meetings

Education

• Tertiary education [Minimum - Diploma in Business Administration]

Experience Requirements

• 5 years relevant experience in Office Administration and Management
• 10 years of general working experience in large Organizations / MNCs

Computer Skills

Proficient knowledge in MS Word, Excel, Powerpoint, SAP

Language

• Proficiency in English
• Able to read, write and speak in Mandarin is an advantage due to exposure to China market
  

Who we are:
Samsonite is the worldwide leader in superior travel bags, luggage, and accessories combining notable style with the latest design technology and the utmost attention to quality and durability. For more than 100 years, Samsonite has leveraged its rich heritage to create unparalleled products that fulfill the travel lifestyle needs of conscious movers everywhere. With a portfolio of brands including Samsonite, Tumi, American Tourister, High Sierra, Gregory, Hartmann, and Lipault Paris, our products are sold in over 100 countries in North America, Asia, Europe and Latin America through our company-operated retail store, websites and a variety of retail partners.