Job Description

Office Administrator Assistant

Job Description

The Office Administrator Assistant manages front-desk operations and provides comprehensive administrative support to ensure smooth business operations in a corporate office environment. This role serves as the first point of contact for visitors and callers, requiring a professional demeanor, strong customer service orientation, and the ability to interact with a wide range of employees, clients, and guests. The position involves multitasking in a fast-paced setting, maintaining an organized and welcoming reception area, and supporting various administrative functions that prioritize both customer and organizational needs.

Responsibilities

• Answer incoming phone calls promptly and direct them to the appropriate person or department.
• Greet and welcome visitors, clients, and employees in a friendly, professional manner.
• Follow all protocols related to the Visitors Policy, including sign-in procedures, photo ID verification, and issuing visitor badges.
• Maintain a clean, organized, and professional reception area and general office areas.
• Provide administrative support including data entry, filing, document preparation, and handling correspondence.
• Maintain office supplies inventory, monitor stock levels, and place orders as needed.
• Manage inter-office mail and external mail services, including USPS, FedEx, UPS, and Amazon packages, and promptly notify recipients.
• Coordinate weekly mailings for remote employees and other locations.
• Order supplies such as business cards, envelopes, letterhead, and labels in accordance with company standards.
• Maintain and update the phone extension master list to ensure accurate internal contact information.
• Support general office mailings and perform related data entry tasks.
• Assist Customer Service and Executive Assistant teams with special projects and administrative tasks as requested.
• Perform additional duties as required to support office operations and business needs.

Essential Skills

• Minimum of 2 years of experience in an administrative support or office assistant role, preferably in a manufacturing or corporate setting.
• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Experience with Office 365 and general administrator support in an office environment.
• High school diploma, with a preference for candidates who have completed higher levels of education.
• Strong verbal and written communication skills suitable for interacting with visitors, clients, and employees.
• Excellent organizational skills and strong attention to detail in handling administrative tasks and documentation.
• Ability to manage multiple tasks efficiently and prioritize work in a fast-paced environment.
• Professional demeanor with a strong customer service orientation, especially in front-desk and reception duties.

Qualifications

• Bilingual fluency in Spanish and English is a plus.
• Experience handling email communications and general administration tasks.
• Background supporting front-desk operations in a corporate or manufacturing environment.
• Ability to reach with hands and arms, climb, or balance on an occasional basis to support office organization or event setup.
• Comfort with following structured safety protocols and regulatory compliance requirements.
• Willingness to participate in ongoing training related to quality systems, food safety, and workplace safety.
• Interest in professional development opportunities and continuing education support offered by the employer.

Job Type & Location

This is a Contract to Hire position based out of Northbrook, IL.

Pay and Benefits

The pay range for this position is $22.00 - $25.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Job Type & Location

This is a Contract to Hire position based out of Northbrook, IL.

Application Deadline

This position is anticipated to close on Oct 23, 2026.

Workplace Type

This is a fully onsite position in Northbrook,IL.

About TEKsystems

We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

About TEKsystems and TEKsystems Global Services

Were a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. Were a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. Were strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. Were building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.