Job Description

A top-rated nursing facility in Brooklyn, Cobble Hill Life Center, is currently hiring a Medical Administrative Office Assistant / Office Manager to join our team!

Cobble Hill Life Center is committed to providing high-quality, compassionate care in a culturally sensitive environment. Many of our team members come from the communities we serve, and we pride ourselves on maintaining strong standards of regulatory compliance, operational excellence, and resident-centered care.

Compensation: $66,300–$68,000 per year

The Medical Administrative Office Assistant / Office Manager provides comprehensive administrative and operational support to Nursing Leadership to ensure regulatory compliance, organizational efficiency, and the timely completion of reports, audits, and documentation in a long-term care setting.

Essential Duties & Responsibilities of Administrative & Leadership Support

• Coordinate interviews and prepare materials for meetings, in-services, and orientations.
• Maintain audit tracking systems, reports, logs, and confidential records.
• Support Nursing Leadership with report preparation, compliance submissions, and follow-up tasks.
• Run and distribute EMR reports; track high-risk residents and complete equipment audits.
• Manage office organization, supplies, invoices, and internal communications.
• Create presentations, summaries, graphs, flyers, and resident lists as needed.

Regulatory, Compliance & Survey Readiness

• Maintain the Department of Health (DOH) binder and assist during surveys.
• Prepare and submit corporate compliance reports.
• Support internal investigations and review nursing documentation for errors or compliance concerns.

Required Skills & Qualifications

• High school diploma required; higher education preferred.
• Prior healthcare administrative experience preferred.
• Proficiency in Microsoft Word, Excel, and PowerPoint.
• Sigma EMR knowledge preferred.
• Strong organizational, communication, and time-management skills.

Professional Expectations

• Maintain a professional appearance and strict confidentiality at all times.
• Demonstrate initiative, accountability, attention to detail, and a willingness to learn.