Job Description

1. BARNABAS HOSPITAL

Department of Nursing

DEPARTMENT: NURSING

POSITION TITLE: ADMINISTRATIVE SUPERVISOR

REPORTS TO: VP NURSING OPERATIONS

REVISED DATE: July 2024

MISSION STATEMENT

The Nursing Department and its nursing leadership are committed to delivering high-quality, caring, and compassionate, patient-centered care. We care for our patients, for each other and for our community. We strive to continuously improve our practice and improve our work milieu.

SCOPE OF PRACTICE:

An Administrative Supervisor is a Registered Nurse who works with a diverse group of professionals and functions within the Nursing Organizational structure. The Administrative Supervisor is involved in every aspect of the care delivery system. He/She has responsibilities to plan, direct, control, coordinate and implement policies and procedures, and/or programs relative to unit operations and nursing services. The Administrative Supervisor is responsible for management of assigned unit(s) off tours, acts as an Administrative liaison between Administrator on-call and the staff; related to nursing service problems on assigned weekends, holidays and off tours.

PRINCIPAL DUTIES AND RESPONSIBILITIES

Exceeds

Standards

Meets Standards

Below Standards

I. Demonstrates competence in planning, directing, coordinating and

evaluating patient care services and nursing practice

1. Effectively directs the daily operations of the Nursing Department on respective

tour and monitors nursing practices that would maintain departmental goals and

standards.

2. Consistently aids in assigning staff members in accordance with their clinical competence to meet job expectation.

3. Appropriately allocates and schedules staff within available resources to carry out

the responsibilities of the units within the assigned shift.

4. Implements or monitors standards of care.

5. Evaluates the quality of patient care provided on the unit by:

a. Making patient rounds for direct observation of patient care.

b. Monitoring documentation of nursing care as well as verbal communication

about nursing care.

6. Demonstrates analytic abilities necessary to identify problems and

implement/facilitate appropriate solutions in collaboration with Nursing

Directors and the staffing office personnel.

7. Assist in planning, coordinating, and implementing activities with

Nursing Administration, and other disciplines.

8. Collaborates with Nursing Directors in developing and evaluating nursing

personnel/on assigned tour.

II. Demonstrates Leadership/Management Abilities

1. Interprets philosophy, goals, policies and procedures for personnel, patient/

family and others.

2. Consistently demonstrates the ability to utilize all available resources in order to

maximize patient care outcomes.

3. Demonstrates good organizational skills in carrying out work schedule.

4. Maintains effective channels of communication, written/oral, electronic, inter and intra-departmentally in a timely fashion to promote smooth flow of departmental

activities.

5. Monitors a safe working environment, promptly reports any accidents or

unsafe conditions. Implements preventive and corrective action as necessary.

6. Demonstrate a thorough knowledge of the job description and key requirements

for each position in the department.

7. Functions as a role model in all aspects of the professional role.

ADMINISTRATIVE SUPERVISOR

Page Two

8. Takes immediate emergency action that is in the best interest of the hospital in the absence of the hospital administrator and communicates such action to the administrator on-call, SVP of Nursing, and VP of Nursing Operations as soon as possible.

Exceeds

Standard

Meets

Standard

Below

Standard

9. Demonstrates ability to manage staff’s lateness and absenteeism within the limitation of established policy and procedure.

10. Participates in counseling/advisement of staff members as necessary, and follows Labor Relation guidelines in disciplining staff.

11. Monitors use of supplies, equipment and identifies potential savings . through the appropriate use or substitution of products.

III. Continuously Updates Knowledge and Skills of Self and Staff.

1. Provides on-going educational or learning opportunities to facilitate growth . and development of staff or changes in roles/responsibilities

2. Orients and develops new staff assigned to shift.

3. Consistently meets professional standards and regulatory agency . requirements. Responds to JCAHO, NYSHD, DOH/CMS, IPRO, Title XVII and/or other regulatory agency deficiencies.

4. Participates in providing relevant experiences for nursing student affiliates, if . applicable.

5. Identifies own learning needs, by setting goals for continuing education, and professional development; by attending one seminar/conference yearly and/or participating in one unit initiative.

6. Consistently improves practice including but not limited to changes in hospital . or professional trends and current literature.

7. Demonstrates ability to meet schedules and adapt to changes.

8. Promote a safe, cooperative and professional health care environment to ensure optimum patient care (as per HR Policy 113c).

9. Adheres to all hospital policies, procedures, rules and regulations, including but not limited to, absenteeism, ETIME, cellular telephone usage, dress code and rules of conduct.

10. Makes Customer Service a priority, treating customers (patients, visitors, and co-workers) in a professional manner exercising courtesy and tact. Effectively communicates with patients and others about SBH services in their area(s) of expertise or responsibility and ensures that concerns, questions or issues reach the right person(s) in SBH in a timely fashion.

IV. Complies with Personal Policies and Procedures.

1. Complies with St. Barnabas attendance policies.

2. Observes hospital code of conduct and dress code.

3. Conforms to policies governing patient abuse, patient rights, and confidentiality of information.

The above statements reflect the general duties considered necessary to describe the principle functions of the job as identified, and shall not be considered as a detailed description of all work requirements that may be inherent in the job

QUALIFICATIONS:

1. Education Required: Graduate of accredited school of Nursing.

Baccalaureate degree in Nursing preferred.

Master’s degree in Nursing or closely related degree preferred.

1. License(s) Required: Licensed and currently registered as a professional nurse in New York

State.

1. Experience/Skills Minimum of three (3) years nursing experience including one year in a leadership

Required: position. Course in Nursing specialty and supervision. Demonstrated competence as a nursing practitioner. BLS, ACLS, are required certification within (3) months of employment.

WORKING CONDITIONS: Thirty-seven and a half hours (37 ½) per week; with flexible hours as assigned.

JOB HAZARDS: Lifting and moving heavy patients or equipments

Needlesticks

Lifting and moving heavy supplies.

Qualifications

1. BARNABAS HOSPITAL

Department of Nursing

DEPARTMENT: NURSING

POSITION TITLE: ADMINISTRATIVE SUPERVISOR

REPORTS TO: VP NURSING OPERATIONS

REVISED DATE: July 2024

MISSION STATEMENT

The Nursing Department and its nursing leadership are committed to delivering high-quality, caring, and compassionate, patient-centered care. We care for our patients, for each other and for our community. We strive to continuously improve our practice and improve our work milieu.

SCOPE OF PRACTICE:

An Administrative Supervisor is a Registered Nurse who works with a diverse group of professionals and functions within the Nursing Organizational structure. The Administrative Supervisor is involved in every aspect of the care delivery system. He/She has responsibilities to plan, direct, control, coordinate and implement policies and procedures, and/or programs relative to unit operations and nursing services. The Administrative Supervisor is responsible for management of assigned unit(s) off tours, acts as an Administrative liaison between Administrator on-call and the staff; related to nursing service problems on assigned weekends, holidays and off tours.

PRINCIPAL DUTIES AND RESPONSIBILITIES

Exceeds

Standards

Meets Standards

Below Standards

I. Demonstrates competence in planning, directing, coordinating and

evaluating patient care services and nursing practice

1. Effectively directs the daily operations of the Nursing Department on respective

tour and monitors nursing practices that would maintain departmental goals and

standards.

2. Consistently aids in assigning staff members in accordance with their clinical competence to meet job expectation.

3. Appropriately allocates and schedules staff within available resources to carry out

the responsibilities of the units within the assigned shift.

4. Implements or monitors standards of care.

5. Evaluates the quality of patient care provided on the unit by:

a. Making patient rounds for direct observation of patient care.

b. Monitoring documentation of nursing care as well as verbal communication

about nursing care.

6. Demonstrates analytic abilities necessary to identify problems and

implement/facilitate appropriate solutions in collaboration with Nursing

Directors and the staffing office personnel.

7. Assist in planning, coordinating, and implementing activities with

Nursing Administration, and other disciplines.

8. Collaborates with Nursing Directors in developing and evaluating nursing

personnel/on assigned tour.

II. Demonstrates Leadership/Management Abilities

1. Interprets philosophy, goals, policies and procedures for personnel, patient/

family and others.

2. Consistently demonstrates the ability to utilize all available resources in order to

maximize patient care outcomes.

3. Demonstrates good organizational skills in carrying out work schedule.

4. Maintains effective channels of communication, written/oral, electronic, inter and intra-departmentally in a timely fashion to promote smooth flow of departmental

activities.

5. Monitors a safe working environment, promptly reports any accidents or

unsafe conditions. Implements preventive and corrective action as necessary.

6. Demonstrate a thorough knowledge of the job description and key requirements

for each position in the department.

7. Functions as a role model in all aspects of the professional role.

ADMINISTRATIVE SUPERVISOR

Page Two

8. Takes immediate emergency action that is in the best interest of the hospital in the absence of the hospital administrator and communicates such action to the administrator on-call, SVP of Nursing, and VP of Nursing Operations as soon as possible.

Exceeds

Standard

Meets

Standard

Below

Standard

9. Demonstrates ability to manage staff’s lateness and absenteeism within the limitation of established policy and procedure.

10. Participates in counseling/advisement of staff members as necessary, and follows Labor Relation guidelines in disciplining staff.

11. Monitors use of supplies, equipment and identifies potential savings . through the appropriate use or substitution of products.

III. Continuously Updates Knowledge and Skills of Self and Staff.

1. Provides on-going educational or learning opportunities to facilitate growth . and development of staff or changes in roles/responsibilities

2. Orients and develops new staff assigned to shift.

3. Consistently meets professional standards and regulatory agency . requirements. Responds to JCAHO, NYSHD, DOH/CMS, IPRO, Title XVII and/or other regulatory agency deficiencies.

4. Participates in providing relevant experiences for nursing student affiliates, if . applicable.

5. Identifies own learning needs, by setting goals for continuing education, and professional development; by attending one seminar/conference yearly and/or participating in one unit initiative.

6. Consistently improves practice including but not limited to changes in hospital . or professional trends and current literature.

7. Demonstrates ability to meet schedules and adapt to changes.

8. Promote a safe, cooperative and professional health care environment to ensure optimum patient care (as per HR Policy 113c).

9. Adheres to all hospital policies, procedures, rules and regulations, including but not limited to, absenteeism, ETIME, cellular telephone usage, dress code and rules of conduct.

10. Makes Customer Service a priority, treating customers (patients, visitors, and co-workers) in a professional manner exercising courtesy and tact. Effectively communicates with patients and others about SBH services in their area(s) of expertise or responsibility and ensures that concerns, questions or issues reach the right person(s) in SBH in a timely fashion.

IV. Complies with Personal Policies and Procedures.

1. Complies with St. Barnabas attendance policies.

2. Observes hospital code of conduct and dress code.

3. Conforms to policies governing patient abuse, patient rights, and confidentiality of information.

The above statements reflect the general duties considered necessary to describe the principle functions of the job as identified, and shall not be considered as a detailed description of all work requirements that may be inherent in the job

QUALIFICATIONS:

1. Education Required: Graduate of accredited school of Nursing.

Baccalaureate degree in Nursing preferred.

Master’s degree in Nursing or closely related degree preferred.

1. License(s) Required: Licensed and currently registered as a professional nurse in New York

State.

1. Experience/Skills Minimum of three (3) years nursing experience including one year in a leadership

Required: position. Course in Nursing specialty and supervision. Demonstrated competence as a nursing practitioner. BLS, ACLS, are required certification within (3) months of employment.

WORKING CONDITIONS: Thirty-seven and a half hours (37 ½) per week; with flexible hours as assigned.

JOB HAZARDS: Lifting and moving heavy patients or equipments

Needlesticks

Lifting and moving heavy supplies.