Job Description

Nuclear Consultation Command & Control (NC3) Coordination Support Secretariat

DEFTEC delivers mission-critical solutions through skillfully delivered services and innovative products. We are inspired by our clients' critical missions and driven to provide the most effective solutions to execute their missions, operational challenges, and requirements. Our dedicated, experienced, and talented employees work closely with our clients to ensure the delivery of exceptional services and products.

The Nuclear Consultation, Command and Control (NC3) Coordination Support Secretariat supports NATO's largest Common Funded Capability Development program, the NC3 Modernization initiative identified by the Military Committee as a Key Requirement Area (KRA) for NATO 2030 with tens of billions of Euros in planned investment. As one of NATO's most complex programs, it requires coordinated delivery, life-cycle management, and in-service operations of NC3 services and equipment across Host Nations and multiple implementing entities. With the approval of CPP #1 and its addendum in 2024 and 2025, the workload has grown significantly, and the iCMO is managing over 50 project proposals within the next 18 months alongside preparations for another CPP next year. This position ensures comprehensive oversight of planning and execution by managing collaborative tools and the Program's SharePoint environment for timely access to management and governance documents, enabling effective stakeholder collaboration, and contributing to communication and engagement efforts within the Branch. By providing Secretariat support, this role underpins successful coordination and governance for one of NATO's most strategically significant capability development initiatives.

JOB RESPONSIBILITIES:

• Support the NC3 Program Director (PD) in maintaining comprehensive knowledge over the planning and execution of all Programs and Projects (Configuration/administration of key Program documents).
• Support the Branch by assisting in stakeholder engagement and communications regarding all key engagements with ACO, Nations, and NATO HQ, helping to liaise and facilitate information flow/exchange with appropriate counterparts throughout the Alliance.
• Support cross-functional management regarding the NC3 program and ACT processes and procedures
• IKM - coordinate and manage an effective and efficient iCMO IKM (Share Point, EDMS, TRANSNET, mailboxes) to enable full and timely accessibility to all relevant Management and Governance documents
• Enable induction of new iCMO staff members (course/training coordination, IT account/access/equipment coordination).
• Support management and coordination of program-related meetings.
• Support Tasker Tracker requirements.
• Support engagement & communication to the broader NATO NC3 Community of interest.
• Support the creation of MS-Office products for internal and external reporting.
• Other administrative tasks as required by the program Director.

REQUIRED QUALIFICATIONS:

• An associate degree or higher.
• Demonstrable working knowledge/experience in administration and management (IKM, event organization and coordination, human resource management, or equivalent).
• Demonstrable working knowledge/ experience in multinational/ international organizations or defense and security-related organizations.
• Experience in management/coordination in a Portfolio, Program and Project Management environment.

DEFTEC offers a comprehensive whole-life benefits package that includes medical, dental, vision, holiday, paid time off, 401K with a match, life insurance, short/long-term disability, and educational reimbursement. The DEFTEC team comprises professionals who make a difference daily in crucial national security missions. Our leadership knows that this happens by employing a diverse team that is well cared for. Our top priority is our employees, making DEFTEC an ideal workplace.

Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Please get in touch with HR@deftec.com if you require reasonable accommodations.

DEFTEC is a Drug-Free Workplace where post-offer applicants and employees are subject to testing for marijuana, cocaine, opioids, amphetamines, PCP, and alcohol when criteria are met as outlined in our policies.

AAP/EEO STATEMENT

DEFTEC Corp is an Equal Opportunity and Affirmative Action Employer and prohibits discrimination and harassment of any type based on actual or perceived race, color, national origin, ancestry, sex (including pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), gender, gender identity, and gender expression, religious creed, disability (mental and physical) including HIV and AIDS, medical condition (cancer and genetic characteristics ), genetic information, age, marital status, civil union status, sexual orientation, military and veteran status, denial of family and medical care leave, arrest record and/or any other characteristic(s) protected by federal, state or local law.

This policy applies to all terms of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, training, compensation, benefits, employee activities, and general treatment during employment.

OTHER DUTIES

Please note that this job description is not designed to cover or contain a comprehensive listing of the activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time, with or without notice.