Job Description

Posting number: 26-00106

Department: NTECC

Job classification: NTECC Accounting Administrator

Posting type: Open

Categories: Accounting and Finance

Summary

APPLICATIONS MAY BE SUBMITTED ONLINE AT: www.ntecc911.org | Resumes can be emailed to hiring@ntecc.org or you can call 469-289-3200.

The Accounting Administrator independently manages NTECC’s day-to-day accounting, financial reporting, and year-end closing with limited direction. This position maintains accurate financial records, applies governmental fund accounting principles, coordinates the annual audit, and provides clear monthly financial and budget reports. Under the general supervision of the Chief Employee Experience Officer and working closely with the Chief Executive Officer, the position identifies what needs to be done, determines how to complete the work, and follows through within established authority.

Examples of duties

• Maintains and reconciles the general ledger, bank accounts, and supporting records; prepares journal entries, reviews coding, corrects discrepancies, and completes monthly closing procedures.
• Records revenues, prepares billings, tracks amounts due, and reconciles receipts, including member-city payments. Monitors cash balances and upcoming payment needs and alerts management to potential shortages.
• Applies governmental fund accounting principles and maintains schedules that distinguish funds from accounts and reserve designations within fund balance. Reconciles designated reserve balances to approved budgets and actual financial activity.
• Uses financial software and supporting schedules to prepare accurate monthly financial and budget reports. Explains significant variances, reserve balances, spending trends, and recommended actions to management.
• Independently completes year-end closing, including transaction cutoff, accruals, prepaid expenses, adjusting entries, and closing entries under the applicable basis of accounting. Maintains capital asset records and related schedules for additions, disposals, and depreciation, as applicable.
• Coordinates the annual independent audit, prepares reconciled records and supporting schedules, responds to auditor requests, and records approved adjustments.
• Coordinates annual budget preparation with management and Department Chiefs; analyzes spending, projects year-end results, and identifies funding needs or budget adjustments.
• Coordinates with accounts payable staff to ensure transactions are properly supported, classified, and recorded in the correct accounting period.
• Identifies grant opportunities, prepares and coordinates grant applications, and administers awarded grants, including tracking expenditures, maintaining records, and meeting reporting requirements and deadlines.
• Stays current on accounting practices, industry trends, and financial and budgeting technology; recommends improvements to systems, processes, and reporting to support accuracy and efficiency.
• Reviews accounting procedures and internal controls, recommends improvements, and maintains organized financial records. Works with the Finance Directors Committee, auditors, and other financial partners to resolve accounting issues.
• Performs other related duties as assigned.

Qualifications

Knowledge and Skills:

• Ability to collaborate and work with a diverse team and within the NTECC culture (core values: trust, professionalism, accurate & timely, compassion, teamwork, and our people), policies, and guidelines.
• Ability to address multiple demands simultaneously; prioritize work and respond to difficult situations under stress of time or circumstances; remain professional and operate effectively in high stress situations.
• Knowledge of generally accepted accounting principles (GAAP), Governmental Accounting Standards Board (GASB) standards, and governmental fund accounting, including the distinction between separate funds and accounts or reserve designations within a fund’s balance.
• Skilled in recording, analyzing, verifying, reconciling, and reporting accounting transactions.
• Skilled in applying accounting procedures and principles and researching accounting discrepancies.
• Knowledge of year-end closing, adjusting entries, reconciliations, and preparation of financial records and schedules for the annual audit.
• Ability to think critically, investigate underlying causes of discrepancies, evaluate alternatives, anticipate financial consequences, and develop recommendations supported by financial data.
• Ability to independently identify accounting needs, determine appropriate steps, and complete work with limited direction while meeting deadlines and recognizing matters requiring management approval.
• Principles and practices of confidential records management and file maintenance.
• Demonstrated excellence in customer services skills.
• Demonstrated proficiency in Microsoft Excel to analyze, reconcile, and present financial data, including formulas, data analysis tools, and charts; working proficiency in Word and PowerPoint.
• Ability to apply accounting principles using financial and budgeting software, including QuickBooks, and use Excel or other supporting schedules to produce accurate reports when software functionality is limited.
• Ability to interpret financial statements and line-item budget reports and communicate financial results, assumptions, risks, and recommendations clearly to audiences without accounting backgrounds.
• Ability to research grant opportunities, prepare clear grant applications, and track grant budgets, expenditures, and reporting deadlines.
• Knowledge of applicable local, State, and federal laws, codes, regulations, and ordinances.

Minimum Qualifications and Conditions of Employment:

License and Certification:

• Depending on the needs of the NTECC, additional licenses and certifications may be required.