Job Description

The role

The Night Proofreader Fellow ensures the high quality and accuracy of materials through attention to detail and superior proofreading skills. The Night Proofreader Fellow also proactively manages workflow of assigned projects. She/he also fulfills data permission requests, orders references and articles as well as maintains a library of all materials and their documentation. This role supports the department across all brands and media channels, as needed.

A fellowship is an entry-level position designed to teach the employee the fundamental facets of advertising, the company and their departments. With a focus on training, our Fellows will have the opportunity to participate in training courses such as Business Writing, Negotiation Skills and Presentation Skills; as well as lunch and learns to understand how each department partners services our clients.

What we expect from you

Provide outstanding proofreading services for all designated projects

Follow established procedures/guidelines to ensure consistent work quality

Performs quality control measures on files created by the studio by comparing to back-up and running a spell-check.

Checks changes on extensive alteration rounds

Performs an initial edit/cold read for projects originating in the studio

Manages and fulfills research librarian requests to order data permissions, references or articles

Maintains organized catalog of materials and their documentation

Collaborates with the studio team as well as the project managers.

Has a keen eye for details and can spot a needle in a haystack

Follows-up and follows-through on all assignments while paying close attention to deadlines

Can work quickly, cleanly, efficiently, and effectively under pressure

Adheres to and monitors agency guidelines related to file naming, file and folder management, back-up/archiving, and un-archiving of files.

Keeps Studio Manager informed when said guidelines are not being followed.

Attends departmental meetings when scheduled

Demonstrates high level of efficiency in proofreading materials for spelling, grammar, punctuation, syntax, usage, and consistency

Has cross platform proficiency and can work comfortable on a PC or a Mac

Has a solid understanding of Adobe Acrobat and uses proper editorial proofreader’s marks

Has a proficiency in Microsoft Office Suite (PowerPoint, Word, Excel)

Projects “customer-centric” attitude in all interactions (internal and external), promoting a positive agency and team atmosphere

Projects a professional image, always remaining calm despite high pressure situation

Complies with HPS procedures and practices with regard to workflow and file management

When applicable, alerts managers when client/account input may cause job to go over budget or deadline

Performs other duties as assigned by the Studio Director, Director of Operations, or the Studio Manager

Demonstrates a proactive approach to enhancing the position and is a proponent for new efficiencies and techniques

Assists in training freelancers and new employees

Manages time efficiently and is able to set priorities and meet deadlines while handling multiple projects

Excels at his/her daily work

Maintains accurate and up-to-date time sheets

Background/experience and skills

Bachelor's degree

Working knowledge of current AMA style (10th edition)

Excellent interpersonal, written, and oral communication skills

Proficiency in English grammar and usage

Familiarity with digital media (navigating web/device interfaces)

Experience with digital routing systems

Proficiency in MS Office, including Word, Excel, and PowerPoint

Pharmaceutical advertising agency and medical education experience a plus

Must be able to work flexible hours when needed

Deadline driven, detail oriented, and organized with an enthusiasm for collaboration

Problem-solving skills a must

Must be a self-starter