Job Description

Job Req ID

NEMA - 141521

Location

ACT

Employment Type

Ongoing, Full-time

Classification

Executive Level 1 - $125,935.00 and $143,531.00 plus 15.4% super (part time pro-rata)

Contact Officer

Sarah Hamilton at Sarah.Hamilton@nema.gov.au

Office Arrangements

Flexible - Flexible working arrangements can be negotiated in accordance with our Enterprise Agreement and the operational requirements of the role.

Applications close on 31/05/2026 at 11:59pm AEDT (midnight) - Late applications will not be accepted.

About our opportunity

This process is being used to fill 1 immediate position.

Applicants suitable for the role but not offered the position for the current vacancy may be placed in a merit list or pool to fill similar vacancies for up to 18 months anywhere in ACT; NSW; NT; QLD; SA; TAS; VIC; WA.

About the National Emergency Management Agency:

The National Emergency Management Agency's work has a real impact on the lives of Australians, particularly those living in rural and regional areas.

The National Emergency Management Agency's guiding principle is “Locally led, locally understood and locally implemented” and we bring together local communities, government, non-government and key industry representatives to support disaster recovery and resilience across the country.

Your work will help people who are recovering from natural disasters and prepare them for the future.

National Emergency Management Agency (NEMA) was established on 1 September 2022 as a single, accountable Commonwealth authority that delivers a whole-of-nation approach to reducing disaster risk, planning, preparing for, responding to and recovering from all hazards across the emergency management continuum.

NEMA works closely with states and territories to deliver the best outcome for communities across Australia. To help communities respond and recover, while preparing Australia for future emergencies, we:

• Fund programs and initiatives, big and small, that help communities in times of emergency, as well as to recover and prepare, including through disaster recovery funding and the Disaster Ready Fund to help reduce the risk and impact of disasters
  
• Have officers located across Australia, working in partnership with states and territories to support disaster-affected communities to collectively build resilience, reduce risk and harm, and effectively respond to and recover from disasters
  
• Provide national leadership to share knowledge, situational awareness, and trends in disaster efforts to inform, guide and shape the national picture and decision-making at the Commonwealth, state and local government level – including through policy development and strategy to improve risk reduction, resilience and recovery
  
• Provide round-the-clock all-hazards monitoring and operational coordination for domestic and international emergencies, including supply chain disruptions, critical infrastructure outages, biosecurity risks and widespread cyber-attacks, and through supporting preparedness and response activities, including through the operationalisation of the Australian Government Crisis Management Framework.
  
  

For further information on NEMA’s purpose, vision and values, please see the NEMA website.

of the branch and section:
The Business Operations Section supports NEMA by providing enabling services for property, physical and personnel security, business continuity management and the administration of the shared services arrangement.

This includes:

• Working with the agency's property services provider in-line with the Whole of Australian Government (WoAG) arrangement to maintain the agency’s accommodation arrangements
  
• Physical and personnel security in-line with the Protective Security Policy Framework (PSPF)
  
• Coordination of agency uniforms and stationery arrangements, including the ordering of inventory and supplier management
  
• Administering the agency’s Business Continuity Management Framework
  
• The development, implementation and review of business operations policies and training activities which relate to property, security and business continuity
  
• Administering the agency’s shared services arrangement with Home Affairs.
  
  

About the role:
This role is based in our Canberra, ACT office. Staff are required to work onsite for this role. Flexible working arrangements can be negotiated in accordance with NEMA's Enterprise Agreement and the operational requirements of the role.

The Assistant Director, Property reports to the Director, Business Operations. The role is responsible for leading delivery of enabling services within the section, ensuring the property team delivers its functional responsibilities, including working with the agency’s property services provider to maintain the agency’s accommodation arrangements, and physical and personnel security (in-line with the WoAG arrangements and the PSPF).

At times staff within NEMA may be required to work outside of standard business hours, particularly during the higher risk weather season.

Our ideal candidate:
We are looking for an individual who enjoys working in a rapidly evolving and forward-thinking environment. With a focus on compliance, our ideal candidate will work with a level of independence under broad direction, with a concurrent need to resolve issues and deliver quality outcomes. They will be responsible for managing a team who perform diverse tasks, ensuring quality outputs while maintaining a high level of technical and professional expertise. The successful candidate will be self-driven and seek to achieve project outcomes in line with agency goals and objectives.

We encourage applications from First Nations people, people with disability, LGBTQIA+ people, people from culturally and linguistically diverse backgrounds, mature age people and people from other diverse backgrounds. We are committed to providing a working environment that values diversity and inclusion and supports staff to reach their full potential.

Specific duties/responsibilities:

• Coordinate and administer the agency’s property portfolio, including:
  
  • Maintaining property management documentation, including the agency’s Strategic Property Plan
    
  • Managing leases across the agency's metropolitan and regional property portfolio
    
  • Oversee financial management, tracking and reporting of lease related expenditure.
    
• Effectively managing the agency’s Whole of Australian Government Property Services Provider (PSP)
  
• Managing the agency’s properties and facilities, including:
  
  • Coordinating preventative and reactive facility management services through the PSP
    
  • Overseeing property operations and delivering related projects, including fit-out and relocations
    
  • Maintaining the office emergency management functions, including wardens, training and evacuation exercises
    
  • Coordinating agency reporting, including the annual Australian Government Property Register and Emissions Reporting processes.
    
• Manage corporate services arrangements, including:
  
  • Mail and courier services (via the shared services arrangement)
    
  • WoAG stationery and office supplies arrangements
    
  • Uniform arrangements.
    
• Undertake procurement and contract management activities in accordance with the Commonwealth Procurement Rules
  
• Develop, implement and review corporate policies and training activities related to the above responsibilities.
  
  

Role requirements/qualifications:

• NV1 level security clearance is required for this role
  
• Experience in a similar role or comparable duties
  
• Ability to manage competing priorities and deadlines
  
• Demonstrated ability to exercise autonomy and initiative in team management while allocating resources and managing priorities to meet objectives
  
• Ability to work closely and collaboratively with internal and external stakeholders to achieve agency objectives
  
• Excellent written and verbal communication skills
  
• Quality assurance, monitoring and compliance skills
  
• Demonstrated ability to provide significant contribution to innovation and business improvement strategies
  
• The ability to identify and resolve issues quickly and escalate as required
  
• Demonstrated resilience and ability to work in an agile mindset, adapting to new and changing priorities.
  
  

Assessment Process:
The recruitment selection process for this round may include one or more of the following:

• Applicant response
  
• Interview
  
• Reference checks.
  
  

Applicant response:
As part of your application, you will be required to prepare a one-page response document (minimum 11pt font in Microsoft Word or PDF format), which you will upload in the next section.

Please ensure you read the instructions carefully, noting failure to address identified requirements may lead to your application being deemed ineligible.

Please prepare a one-page Applicant Response in relation to the advertised role, outlining:

• How your skills, knowledge and experience will be relevant to this role
  
• Why you are interested in the role and what you can offer us
  
• Any specific examples or achievements that demonstrate your ability to perform the role.

How to apply:

Prior to preparing your response it is recommended you review the Work Level Standards relevant to the classification you are applying to. It may also be useful to refer to the Integrated Leadership System information relevant to the classification. You are required to submit your application in the online recruitment system (ourPeople).

As part of your application, you will need to provide:

• Your CV
• Your Applicant Response document
• Details of two referees
• Include your full name and the Requisition Number - 141521 in the footer of any documents being uploaded.

Eligibility and Specific Conditions of Employment

To be eligible to work with the NEMA you must:

• Be an Australian Citizen
• Fulfil the Agency's minimum requirements by satisfactorily answering all screening questions during the application process and successfully undergo a National Police Check
• Obtain and maintain a Negative Vetting Level 1 (AGSVA) security clearance
• Satisfy a probation period (if applicable)
• Undergo a health assessment (if applicable).
  

Technical Assistance

If you are experiencing problems submitting your application online, please email the nature of the issues you are experiencing to Recruitment ( recruitment@homeaffairs.gov.au) including screen captures if necessary. A response will be sent during business hours.

Notes

Remuneration: The Agency offers an attractive remuneration package, including salary, superannuation benefits and flexible working conditions appropriate to the level of the position.

If you have identified as having a disability, please indicate whether you require any support throughout the selection process. For further information please contact Recruitment: recruitment@homeaffairs.gov.au