Introduction

Reporting Lines

The National Project Coordinator (NPC) will work under the supervision of the Director of the ILO Decent Work Technical Support Team for East and South-East Asia and the Pacific and Country Office for Thailand, Cambodia and Lao PDR (DWT/CO-Bangkok), which covers Malaysia, and will report to the Project Manager supporting the project in ROAP based in Bangkok, Thailand. He/she will also receive technical supervision and guidance from relevant specialists in the Sectoral Policies Department (SECTOR) and the ILO Decent Work Technical Support Team for East and South-East Asia and the Pacific (DWT-Bangkok).

The National Project Coordinator (NPC) will be responsible for project administration and implementation of all project activities in Malaysia. The NPC will work closely with tripartite constituents, key industry stakeholders, implementing partners and other relevant actors to implement project activities and promote the work of the ILO in Malaysia in coordination with other relevant development cooperation projects. S/he should be familiar with ILO standards, policies and programmes to better understand the requirements of the project and direct in-country project activities.

The NPC will work under the overall administrative supervision of the Deputy Regional Director (DRD) of the ILO Regional Office for Asia and the Pacific (ROAP) who oversees the ILO Malaysia portfolio, and the immediate technical and administrative supervision of the Project Manager of the RISSC-II project (based in ROAP-Bangkok), which reports to the ILO/Japan Multi-bilateral Programme in Bangkok.

The NPC will receive technical guidance from the RISSC Project Manager as well as programming and coordination guidance from the Senior Programme and Partnership Officer (SPPO) of ROAP. The NPC will also work closely with other national and international staff of TRIANGLE Partnerships. As part of the ILO Project Office in Kuala Lumpur (ILO KL Office) team, the incumbent will work in close consultation with the ILO Representative in Malaysia and the National Programme Officer (NPO) on liaising with governments, workers’ and employers’ organizations, peer UN agencies and key stakeholders of the ILO.

The National Project Coordinator will be based in Kuala Lumpur, Malaysia.

of Duties

The National Project Coordinator will be responsible for administering and managing implementation of all in-country activities of the RISSC Phase II project in Malaysia. This includes planning, supervising and monitoring activities required to achieve the project objectives and outputs, and ensuring alignment with ILO’s wider programme of work in Malaysia (as per the new DWCP 2026-2030).

• Ensure effective management, including planning, implementation, monitoring and evaluation of the project's activities, in accordance with ILO policies, programme strategies, programme guidelines, administrative and financial procedures.
• Provide timely, accurate and pertinent information on programme and budget matters for operational decision-making purposes through the strategic use of results-based management. Use baselines, milestones and indicators to measure, analyse and report on performance. Monitor and verify the accuracy of data.
• Coordinate with the Project's Advisory Committee (or equivalent) in Malaysia and assist in the preparation of meetings, the selection of interventions, and engagement with project partners and implementing agencies.
• Work with the Project Manager to support technical project work at the country level across its core thematic and focus areas.
• Review and analyse development plans and policies in Malaysia, legislation, socio-economic data, national development strategies, reports and other information relevant to the implementation of the project activities, with emphasis on policies and regulations relevant to the rubber sector and its supply chain, labour governance, occupational safety and health, responsible business conduct, human rights due diligence and Malaysia's National Action Plan on Business and Human Rights. Provide written analysis of the findings to the Project Manager and prepare regular briefs and situational updates as required.
• Participate in the organization and facilitation of conferences, workshops, seminars, training sessions, consultative meetings, webinars and other relevant activities.
• Prepare briefs, periodical reports and statistical data and contribute to the production of training and advocacy material in English and Bahasa Malaysia.
• Translate into local language(s) and/or edit translation of technical material, news releases, official correspondence, statements, speeches and other documents.
• Prepare periodic and ad-hoc progress notes on the status of the Project's implementation and coordinate with concerned tripartite and other partners in Malaysia and relevant UN agencies to ensure strong sustainability of the outputs.
• Identify and implement synergies and efficiencies with Malaysia's Decent Work Country Programme and related in-country and regional projects and programmes to enhance the impact and sustainability of the Project.

Required qualifications

Education

University degree in economics, management, social science, labour studies, development studies, business, law or related fields with demonstratedexpertise or equivalent experience. Training in results-based planning, design, data collection, monitoring and evaluation methodologies and project cycle management is an advantage.

Experience

At least three years of relevant professional experience at the national level, preferably in project management and topics related to international labour standards, responsible business conduct, human rights due diligence, sustainable enterprises, global supply chains, social dialogue, labouradministration or economic, social and environmental transitions. Experience working with government, workers' and employers' organizations, industry associations, civil society, UN agencies and other stakeholders will be an advantage. Knowledge of Malaysia's rubber sector or export-oriented manufacturing/agro-industrial supply chains would be an asset. Proven ability to promote gender equality through project work is also highly desirable.

Languages

Excellent command of English and Bahasa Malaysia is required (reading, writing and listening) Knowledge of other languages used by workers or stakeholders in the Malaysian rubber sector would be an advantage.

Competencies

• Ability to conceptualize and design research techniques and analyse complex national and cross-national practices and data sets covering a wide range of issues in the specialized technical field.
• Capacity to negotiate shared gains with external partners.
• Capacity to engage in high-level policy dialogue with stakeholders.
• Knowledge of programme and budget, project administration and evaluation concepts and procedures.
• Ability to draft project-relevant reports and guidelines, and provide technical support to the project manager in all areas of project implementation
• Excellent analytical skills and knowledge of analytical tools and qualitative and quantitative techniques.
• Proficient with Microsoft Office and common design and statistical software packages.
• High standards of integrity, professionalism, personal discipline and impartiality.
• Excellent organizational skills.
• Ability to participate effectively in technical missions and multi-disciplinary teams.
• Ability to work on own initiative as well as a member of a team.
• Ability to work under political and time pressure and meet deadlines.
• Ability to deal with people with tact and diplomacy.
• Ability to work in a multicultural environment and to demonstrate gender-sensitive and non-discriminatory behaviour and attitudes.