Job Description

The Position:

The Administrative & HR Analyst will provide overall support and oversight on the administrative procedures of the office including travel, administration and asset management. The key results of this post have an impact on the overall Sub Regional Office efficiency in administrative and human resources management across the 14 Pacific Island Countries.

How you can make a difference:

UNFPA is the lead United Nations agency for delivering a world where every pregnancy is intended, every childbirth is safe, and every young person's potential is fulfilled. The UNFPA Strategic Plan for 2026-2029 articulates the organization’s response to a complex global environment, providing a roadmap for resilience and renewal. It is designed to accelerate the implementation of the Programme of Action of the International Conference on Population and Development (ICPD) and the achievement of the Sustainable Development Goals by 2030. This mandate is pursued through a focus on four interconnected outcomes: ending the unmet need for family planning; ending preventable maternal deaths; ending gender-based violence and harmful practices; and adapting to demographic change through evidence and rights-based policies.

In a world where fundamental human rights are at risk, we need principled and ethical staff who embody these international norms and standards and will defend them courageously and with full conviction.

UNFPA is seeking candidates who transform, inspire, and deliver high-impact sustained results, ensuring effective external relations, communications, partnership-building and resource mobilization in a rapidly changing development and funding landscape. We need staff who are transparent, exceptional in how they manage the resources entrusted to them, and who commit to delivering excellence in programme results.

Job Purpose:

The Administrative & HR Analyst (NOA) provides essential operational and strategic support to the UNFPA Pacific Sub-Regional Office (PSRO) in direct alignment with regional strategies to achieve ICPD and Sustainable Development Goals. Operating in concert with UN/UNFPA HR policies and strategy, the position ensures full implementation of HR policies and rules, oversees effective HR and talent management operations, drives staff performance management cycles and career development initiatives, and maintains comprehensive oversight of office administration and travel logistics.

You would be responsible for:

• Providing advice and information on all corporate strategies including changes in rules and regulations, implementation of personnel rules, strategic use of contractual modalities, application of entitlements, and change management processes.
• Ensuring full compliance of human resources recording and reporting systems in line with UNFPA rules and regulations, in coordination with senior management of the country office, HQ and the Regional Office.
• Assisting in the organization of recruitment processes, including drafting job description, provision of input to job classification process, vacancy announcement, screening of candidates, and participating in interview panels.
• Setting up of vendor profiles, liaising with candidates, and maintaining complete updated documentation.
• Maintaining and monitoring leave records and Absence Processor in Quantum.
• Full compliance of HR activities with UNFPA policies, procedures and strategies; effective implementation of the internal control, analysis of parameters in support of proper design and functioning of the HR management system.
• HR business processes mapping and elaboration/establishment of internal Standard Operating Procedures (sops) in HR management
• Analysis and elaboration of proposals on the proper use of contractual modalities, forecast of the staffing needs, performance evaluation and staff career development management.
• Coordinating the performance appraisal process, advising on issues related to performance, and maintaining confidential documents on staff.
• Preparing and renewing contracts and following up on global payroll issues.
• Administering staff entitlements and position funding delegated to the country office.
• Assisting the International Operations Manager in the updating of the Chart of Account details for the country office positions.
• Monitoring and tracking through Quantum plus all transactions related to positions, recruitment, benefits, recoveries, adjustments and separations, and maintaining updated records of the country office staffing.
• Preparing and reviewing submissions to the Local Compliance Review Board (CRB);
• Coordinating the preparation of the Office Learning Plan and Individual Learning Plans, in consultation with the International Operations Manager and Senior Management.
• Ensuring the timely conduct of UN-related surveys such as the Local Salary Survey, and the Hardship and Place-to-Place surveys in liaison with the OMT HR Working Group.
• Assist in the preparation of major procurements such as LTA, ITB, RFP etc.
• Implement all applicable policies and procedures related to travel to ensure compliance and processing in a timely manner.
• Represent UNFPA in related Human Resources working group meetings.
• Provides support to the implementation of HR strategies and policies focusing on achievement of the following results:

Qualifications and Experience:

Education:

• Advanced University degree in Human Resource Management, Business Administration, Psychology, International Relations, Organizational Development, Public Administration, Law, International Development or other relevant social sciences. Additional professional training an advantage.
• Recognized training and/or certification in Human Resources/Procurement and/or Business Administration is an asset.

Knowledge and Experience:

• Up to two years of relevant experience in providing HR advisory services and/or managing staff and operational systems; Learning and/or Human Resource Management activities, research, administration, recruitment and sourcing;
• Strong ability to assess needs, train and give technical assistance in a simplified manner Strong organizational skills;
• Demonstrated ability to work in a team environment respecting diversity of work teams and having familiarity dealing with complexities surrounding the support of development programme work;
• Sound interpersonal and communication skills;
• Make timely and appropriate decisions, taking into consideration, various and complex issues;
• Computer Skills: Proficient in MS Office Packages, databases and the Internet.

Languages:

• Fluency in English is required. Fluency in local Pacific language is an advantage.

Required Competencies:

Values:

• Exemplifying integrity,
• Demonstrating commitment to UNFPA and the UN system,
• Embracing cultural diversity,
• Embracing change

Core Competencies:

• Achieving results,
• Being accountable,
• Developing and applying professional expertise/business acumen,
• Thinking analytically and strategically,
• Working in teams/managing ourselves and our relationships,

Functional Competencies:

• Communication and interpersonal skills,
• Managing documents, correspondence & reports,
• Managing information and workflow,
• Planning, organizing and multi-tasking,
• Strategically positioning UNFPA programmes,
• Generating, managing and promoting the use of knowledge and information.

Compensation and Benefits:

This position offers an attractive remuneration package including a competitive net salary plus health insurance, pension, dependency allowances, annual/sick leave and other benefits as applicable, at NOA/1.

UNFPA Work Environment:

UNFPA provides a work environment that reflects the values of gender equality, diversity, integrity and healthy work-life balance. We are committed to ensuring gender parity in the organization and therefore encourage women to apply. Individuals from the LGBTQIA+ community, minority ethnic groups, indigenous populations, persons with disabilities, and other underrepresented groups are highly encouraged to apply. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. UNFPA promotes equal opportunities in terms of appointment, training, compensation and selection for all regardless of personal characteristics and dimensions of diversity. Diversity, Equity and Inclusion is at the heart of UNFPA's workforce - click here to learn more.

Disclaimer:

Selection and appointment may be subject to background and reference checks, medical clearance, visa issuance and other administrative requirements.

UNFPA does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process and does not concern itself with information on applicants' bank accounts.

Applicants for positions in the international Professional and higher categories, who hold permanent resident status in a country other than their country of nationality, may be required to renounce such status upon their appointment.