Job Description

The successful candidate will be responsible for coordinating the Human Resources (HR) functions of the Country Office (CO) including its Sub-Offices.

1. Coordinate and monitor the Human Resources Management functions in the office in accordance with the organization’s regulations, instructions, policies, procedures and practices and in light of operational activities of the office.
2. Verify all Human Resources processes and actions for conformity with relevant IOM policies and procedures. Ensure that Human Resources processes and procedures remain consistent with relevant IOM policies and procedures.
3. Assist in setting up and implementing effective administrative procedures and internal controls; review audit recommendations on Human Resources matters and coordinate and implement them.
4. Participate in evaluating and planning staffing needs; coordinate national and international recruitment processes in an effective, efficient and transparent manner.
5. Monitor effective administration of the organizational HR system; oversee and validate recorded data and carry out assigned roles accurately and timely.
6. Monitor and facilitate timely implementation of the performance management system; encourage and guide staff and managers for completion of the process within the deadlines.
7. Participate in analysis of staff training and development needs and suggest areas for improvement in collaboration with management and relevant units at HQ.
8. Provide verbal and written explanations to all staff on staffing, recruitment, entitlements, leave administration and other Human Resources matters.
9. Work with supervisors on interpretation and application of Human Resources policies and instructions.
10. Coordinate the preparation of reports pertaining to personnel administration; draft sections of special reports and participate in Human Resources projects as requested.
11. Reinforce standard of conduct and respectful working environment. Promote commitment to maintaining mutual respect, safety and tolerance in the workplace.
12. Coordinate extensively with the Regional Office, Administrative Centers, and the Department of HR on a range of different Human Resources issues and initiatives.
13. Attend external meetings when required and brief management accordingly.
14. Guide, train and supervise the work of the Human Resources Unit staff.
Perform other related duties as assigned.

EDUCATION
• Bachelor’s degree in Human Resources, Business Administration, Psychology or related field with two years of relevant professional experience; or,
• Master’s degree in above or related field.

EXPERIENCE
• Proficient in Microsoft Office applications e.g. Word, Excel, PowerPoint, E-mail, Outlook; previous experience in SAP is a distinct advantage;
• Attention to detail, ability to organize paperwork in a methodical way;
• Discreet, details and clients-oriented, patient and willingness to learn new things; and,
• Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.