Job Description

About GLOVIS America Inc.

GLOVIS America, Inc. is a third-party logistics provider headquartered in Irvine, CA. Since our inception in 2002, we are committed to delivering our customer's products via truck, rail, or ocean vessel throughout the U.S., Canada, and Mexico. Glovis America makes every effort to exceed standards by providing quality service to our customers and vendors of the automotive, freight forwarding, parts distribution, used car, and fuel industries. We cater logistics strategies and processes to our customers' needs by utilizing the latest information systems and advanced technologies.

Summary

The Facilities Supervisor is responsible for overseeing the day-to-day operations of the corporate headquarters and ensuring the delivery of high-quality workplace services that support employees and business operations. This role provides direct supervision of Facilities administrative and analyst staff while managing workplace operations, vendor performance, facility maintenance activities, purchasing processes, invoice administration, and facility-related projects.

Compensation

$65,000 - $84,000 yearly salary range. (Subject to Compensation Study Upon Candidate Selection)

Responsibilities

Corporate Headquarters Operations

Oversee the day-to-day operations of the corporate headquarters and ensure a safe, functional, and professional workplace environment.

Manage workplace service requests and employee support activities.

Serve as the primary escalation point for facility-related issues and workplace concerns.

Ensure conference rooms, common areas, breakrooms, and employee amenities are maintained to company standards.

Invoice, Purchasing & Financial Administration

Supervise facility-related purchasing activities and ensure timely processing of invoices and vendor payments.

Review and approve invoices for accuracy, supporting documentation, budget compliance, and proper coding prior to payment processing.

Track purchase orders, contracts, recurring service agreements, and operating expenditures.

Investigate and resolve vendor billing discrepancies, service disputes, and payment inquiries.

Maintain expense records and prepare reports to support department budgeting and financial planning.

Team Leadership & Operational Oversight

Directly supervise Facilities Administrators and Analysts, providing guidance, prioritization, training, and performance management.

Allocate workload among team members to ensure service requests, projects, and recurring operational tasks are completed efficiently.

Develop and implement departmental procedures, service standards, and operational best practices.

Monitor key operational metrics and identify opportunities to improve efficiency and service delivery.

Projects & Workplace Improvements

Coordinate office renovations, furniture installations, signage projects, workplace enhancements, and facility upgrades.

Track project schedules, budgets, vendor deliverables, and completion milestones.

Serve as the Facilities lead for internal stakeholder coordination during office reconfigurations and workplace improvement initiatives.

Support construction activities, landlord coordination, punch list management, and project closeout activities.

Essential Functions Supervise daily workplace operations and employee support services for the corporate headquarters. Lead and direct Facilities administrative and analyst personnel. Manage vendor relationships, service contracts, and facility maintenance activities. Oversee facility purchasing, invoice review, approval coordination, and vendor payment processes. Coordinate facility repairs, preventative maintenance programs, and operational service requests. Monitor department expenditures and assist with budget planning and cost control initiatives. Ensure compliance with company policies, workplace saf

Other duties as assigned

Benefits of working at GLOVIS America Inc.

• Medical Insurance
• Vision Insurance
• Dental Insurance
• Health Care & Dependent Care Flexible Spending Accounts (FSA)
• Basic Life and AD&D as well as Short-Term & Long-Term Disability
• Paid Vacation, 14 Holidays, and Sick leave
• Hospital and Critical Illness Insurance
• Wellness Program and Gym Reimbursement*
• 401(k) with Generous Matching
• Referral Bonuses*
• Auto Allowance*
• Quarterly Employee Lunches, Summer Refreshments, and Monthly Team Building Activities*
• Discretionary Bonuses*
• Tuition Reimbursement*

All benefits pursuant to Company policy

Skills

• Strong knowledge of corporate facilities and workplace operations
• Experience managing vendors, service providers, and facility maintenance activities
• Strong purchasing, invoice review, and expense management skills
• Experience managing purchase orders, contracts, and recurring service agreements
• Strong organizational and problem-solving skills with the ability to manage multiple priorities
• Excellent communication and interpersonal skills with the ability to work effectively with employees, vendors, and internal stakeholders
• Strong leadership skills with the ability to supervise, train, and develop team members
• Proficiency in Microsoft Office Suite, particularly Excel, Word, PowerPoint, and Outlook
• Proficiency in Facilities Management Software (CMMS, IWMS, Help Desk Systems)
• Ability to analyze operational and financial information and prepare reports for management
• Strong attention to detail and ability to ensure accuracy and compliance with company policies and procedures
• Experience in corporate workplace, facilities, property, or office operations
• Experience managing facility improvement, renovation, relocation, or construction projects
• Experience with space planning, office reconfigurations, and occupancy planning
• Knowledge of workplace safety, emergency preparedness, and business continuity practices
• Experience with budgeting, cost control, and financial reporting
• Experience managing facility-related contracts and vendor relationships
• Familiarity with facilities management, procurement, or workplace management systems
• Experience supporting employee engagement, workplace experience, or corporate events
• Experience developing and implementing operational procedures, service standards, and process improvements
• Experience managing or supervising administrative, facilities, or workplace operations teams

Education & Experience

• Bachelors Required
• 6 - 9 years of direct experience in Finance, Accounting
• 1 - 3 years supervisory experience

Glovis America, Inc. adheres to the equal employment opportunity guidelines set forth by federal, state, and local laws. The information requested on this form is sought in good faith and will not be used to discriminate against the applicant based on race, religion or creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic characteristics, marital status, sex or gender (which includes pregnancy, childbirth, or related circumstances), gender identity, gender expression, age, citizenship, sexual orientation, family care or medical leave status, military and veteran status, political affiliation, or any other characteristic protected by federal, state and local laws.

Physical Requirements

• Ability to sit in front of a desk and/or in front of the computer for long periods
• Must operate desktop, computers, laptop, printer, scanners, shredders, etc.
• Constant use of hand/grasping product, writing, and typing
• Sit for 5+ hours per day
• Stand, walk, bend, stoop, reach over shoulder, kneel, push, pull 1-3 hours per day

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.

Working and Environmental Conditions

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

• Typical office environment with low-level noise exposure
• This position is located in the Irvine, CA office

The above statements are intended to describe the general nature of work performed by employees assigned to this position. They are not intended to be a complete list of all job duties performed by persons in the position. Glovis America reserves the right to revise or amend duties at any time as the needs of the company and requirements of the job change.