Job Description

Validation & Engineering Group, Inc. (V&EG) a Pinnaql company is a leading services supplier who provides solutions for the Pharmaceutical, Biotechnology, Chemical, Food, and Medical Devices industries in the following areas: Laboratory, Compliance, Computer, Engineering, Project Management, Validation, and other services.

We are seeking a talented, dedicated individual committed to work under the highest ethics standards for the following position:

• Document Clerk

The selected resources will provide operational support for document and records management activities at a pharmaceutical manufacturing site. The role is focused on maintaining accurate, organized, and readily retrievable GMP and business records to support day-to-day operations, regulatory compliance, and inspection readiness. Working in accordance with Good Documentation Practices (GDP) and site procedures, the Document Clerk ensures documents are properly filed, retained, protected, and accessible within approved systems, contributing to data integrity and effective information management across the organization.

Responsibilities:

• Oversee the receipt, review, organization, and maintenance of company records and documents, ensuring proper classification and secure storage in accordance with site’s retention policies.
• Develop, implement, and maintain efficient digital and physical filing systems. Ensure all files are systematically organized, easily retrievable, and aligned with company and industry standards for good documentation practices.
• Examine documents for accuracy and completeness, making necessary corrections and updates to support data integrity and compliance with regulatory requirements.
• Update and preserve records and databases to facilitate operational processes and fulfill legal and regulatory obligations. Regularly audit files to ensure ongoing compliance.
• Respond promptly and professionally to documentation-related inquiries and requests from internal and external stakeholders, maintaining strict confidentiality and adherence to company requirements.
• Identify opportunities to enhance document control processes and implement best practices to streamline workflow and support continuous improvement initiatives.
• Support compliance with GMP and Good Documentation Practices (GDP).
• Ensure records are audit-ready for regulatory inspections.
• Support document control activities within approved electronic document management systems.
• Effective communication, positive interpersonal behaviors, and productive working relationships across teams.

Qualifications:

• Associate degree or higher (completed) in Science.
• Experience in Electronic Document Management Systems (e.g. QualityDocs, Veeva)
• Strong alignment with GMP records management (e.g. Controlled printing, scanning, and archival processes) in regulated environments.
• Clear focus on organization, retention, accessibility, and confidentiality
• Excellent technical and quality documentation skills in English
• Able to use a logical, systematic approach to problem solving.
• Ability to manage multiple priorities and work independently with limited supervision.
• Strong communication, teamwork and collaboration skills.
• Available to work in rotational shifts to provide 24/7 manufacturing operations support.

At Validation & Engineering Group, people always come first. We believe that when you're empowered to do your best work, bold ideas thrive and real progress happens. This isn't just a job - it's an opportunity to make a meaningful difference by shaping the future of healthcare and technology alongside a purpose-driven, supportive team.

Excited to build something meaningful together? We look forward to hearing from you.

Validation & Engineering Group is an equal opportunity employer. All applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability status.