Job Description

Posting number: 05536

Department: Executive

Division: Arts & Cultural Affairs

Job classification: Recreation Official/Leader

Posting type: Open

Categories: Arts

Summary

Music Librarian

City of Greensboro | Arts & Cultural Affairs

Requisition #05536 | Position #7309

External Recruitment | Active Roster Temporary

3 Vacancies | Pay Grade 31 | Non-Exempt

Keep the Music Organized. Help Greensboro’s Ensembles Perform.

Behind every great concert is a team making sure the right music is in the right hands at the right time.

As a Music Librarian, you’ll play an important behind-the-scenes role supporting four Greensboro ensembles: the Greensboro Concert Band, Choral Society of Greensboro, Philharmonia of Greensboro, and Greensboro Big Band.

You’ll help prepare music for rehearsals and concerts, maintain organized music collections, track materials, update spreadsheets and databases, and work alongside volunteers and music staff. Your attention to detail will help musicians spend less time looking for music and more time doing what they do best — creating memorable experiences for the community.

This is a great opportunity for someone who is organized, dependable, comfortable with spreadsheets, and excited to contribute to Greensboro’s vibrant arts and cultural community.

Compensation

• Hiring Rate: $17.21 per hour
• Job Type: Active Roster Temporary
• Pay Grade: 31
• FLSA Status: Non-exempt
• Vacancies: 3

Benefits

Important Information About Roster Positions

Thank you for considering a roster position with the City of Greensboro! These positions are an excellent opportunity to gain valuable experience and contribute to our community. Please review the details below to ensure you understand the nature of roster employment:

• Hourly Employment: Roster positions are paid hourly and do not include benefits such as medical, dental, or vision insurance, life insurance, paid leave, or paid holidays.
• Limited Hours: Roster employees may work up to, but no more than, 1,000 hours in a 12-month period.
• Pension System: Roster positions are not eligible for membership in the city’s pension system.

While roster positions do not include benefits, they are often a pathway to full-time, benefited employment with the City. Many of our current full-time employees started in roster positions, and we encourage you to explore this opportunity as a potential first step in your career with us.

We value the contributions of all our team members and look forward to welcoming

Work Schedule

• Approximately 10–12 hours per month.
• Most hours are flexible and may be worked anytime during building hours:
• Monday–Friday: 8:00 a.m.–10:00 p.m.
• Saturday: 9:00 a.m.–6:00 p.m.
• Sunday: 1:00–6:00 p.m.
• Occasional early evening hours, generally Monday–Thursday from 6:00–7:00 p.m., are required to assist with music distribution to ensembles. This support is generally needed during the first two weeks of each concert season.

Why You’ll Love This Opportunity

• Be part of Greensboro’s creative community. Support local ensembles and help make live music possible.
• Play an important behind-the-scenes role. Your organization and preparation directly support musicians and performances.
• Enjoy a flexible schedule. Most monthly hours can be arranged during building hours.
• Work around music. Spend time in an environment connected to rehearsals, performances, and the performing arts.
• Use your organizational strengths. Cataloging, tracking, filing, and maintaining accurate records are central to the role.
• Collaborate with others. Work with music staff, ensemble members, and library volunteers.
• Make a community impact. Help sustain Greensboro’s reputation as a vibrant recreation and entertainment hub with meaningful cultural experiences for residents and visitors.

About the Role

Music Librarians provide the organizational support that keeps ensemble music collections accurate, accessible, and ready for rehearsal and performance.

You’ll work closely with the Music & Operations Coordinator and volunteers to prepare music, maintain records, track materials, and make sure ensemble members receive what they need when they need it.

What You’ll Do

Prepare music for performances

• Copy music and prepare materials for each concert.
• Assign folders and place music in folders for individual ensembles.
• Distribute folders to ensemble members.
• Make additional copies as needed during rehearsals and concert preparation.
• Remove copies from folders and re-file music following each concert.

Support rehearsals and concert seasons

• Attend evening rehearsals during the first two weeks of each concert season as needed.
• Distribute folders and make remaining copies during rehearsal periods.
• Help ensure music is organized and available for musicians.

Maintain the music collection

• Assist with inventorying current music.
• Catalog new music.
• Maintain accurate music records.
• Track missing folders and loaned or borrowed music.
• Re-file music and maintain an organized collection.

Maintain records and spreadsheets

• Enter and update music information in spreadsheets or databases.
• Use basic spreadsheet skills, preferably Microsoft Excel, to maintain accurate records.
• Track materials and help identify missing or outstanding items.

Collaborate with volunteers and staff

• Work in partnership with library volunteers.
• Communicate with the Music & Operations Coordinator regarding music, supplies, and operational needs.
• Notify the Music & Operations Coordinator when supplies need to be replenished.
• Communicate clearly and professionally with those involved in the music library process.

Qualifications

Minimum Qualifications

• High school diploma.
• Excellent organizational skills.
• Excellent communication skills.
• Previous basic spreadsheet experience, preferably Microsoft Excel.

Preferred Qualifications

• Associate’s or bachelor’s degree in a music-related field
• Previous music library experience

Supplemental information

• Ability to lift and carry up to 25 pounds.