Job Description
Jackson Hole Mountain Resort
JOB POSTING
Position Title: Mountain Sports School Admin Coordinator
Department: Mountain Sports School
Classification: Winter Seasonal, Full Time
FLSA Status: Non-Exempt
To provide support to the JHMR Mountain Sports School admin team in order to ensure the efficient and profitable operations of the Mountain Sports School
Job Duties
- Create, manage, and communicate MSS electronic hire packet and onboarding process.
- Manage scheduling for instructors to attend onboarding sessions.
- Inventory and distribute JHMR uniforms to other department supervisors and MSS instructors
- Manage uniform tracking, return, repair, and donation process
- Schedule, communicate and manage helmet distribution to all eligible staff across all JHMR departments.
- Complete JHMR uniform analysis and reporting for future Mammut & Burton uniform orders.
- Update instructors’ profiles in online database to ensure payroll and scheduling accuracy.
- Create and manage instructor accounts in online scheduling website (ProCard).
- Ensure accurate weekly payroll through thorough and detailed analysis of pay preview and pay final reports in SnowCloud.
- Have a thorough understanding of MSS operations to ensure instructor activity pay is aligned with MSS products to provide an accurate basis for labor/revenue analysis.
- Work with JHMR payroll accountant to finalize pay, ensure pay accuracy, and handle any pay discrepancies.
- Approve weekly timecards for MSS Exempt employees in ADP.
- Enter requests for sick and PTO use for year-round and Dual Seasonal employees in ADP.
- Work with MSS Sales staff to manage billing for all missing uniform pieces.
- Track employee eligibility for JHMR helmets according to JHMR policy (outlined in Employee Handbook).
- Provide administrative support for MSS instructors to ensure they are set up for success.
- Work closely with MSS on-snow supervisors; communicate special situations as necessary.
- Provide feedback and suggestions to MSS management to improve quality and efficiency of overall operations.
- Work with MSS Managers and Human Resources to schedule, coordinate and communicate onboarding sessions.
- Work with Admin Manager and Sr. Business Manager to analyze monthly P&L’s.
- Act as intermediary when Supervisors are not available to assist MSS staff.
- Generate weekly financial reports including but not limited to: Labor to Revenue, Gross Income, Direct Detail, Class Average and Average Hourly Pay across multiple product zones.
- Analyze weekly financial reports to ensure accuracy and provide insight on MSS business operations.
-- Employees are held accountable for all duties of this job--
Are you the right fit? Below are some traits an exemplary candidate possesses:
- Outstanding organizational skills
- Advanced technological and quantitative skills, specifically MS Excel/Office products
- Strong verbal and written communication skills
- Strong leadership and interpersonal skills
- Strong work ethic
- Conflict resolution abilities
- High school diploma, GED, or equivalent required
- Bachelor’s degree in business administration, finance, accounting or related field preferred
- Experience working in snow sports school operations, payroll accounting, and Microsoft Office software preferred
- Management or supervisory experience preferred
Benefits & Perks
- Free JHMR ski pass
- Free START bus pass
- Discounts at all JHMR Food & Beverage locations
- Discounts at all JHMR Retail & Rental locations
- Health and wellness discounts.
- Pro-deals through Expert Voice, Outdoor Prolink, POC, and more!
Note: This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the job.
AAP/EEO STATEMENT
Jackson Hole Mountain Resort is an AA/EEO Employer committed to a drug free workplace.
