Job Description

The Lyon County Treasurer is seeking a full-time Motor Vehicle Clerk.

The employee serving in this position performs a variety of accounting, clerical, and title functions. This employee assures the accurate processing of motor vehicle titles and registrations with the appropriate documentation and recording of the same. This job typically involves Kansas Laws and regulations governing the registration of motor vehicles complying with all laws and regulations set forth by the State. This is a FLSA non-exempt position. Starting pay for this position is $19 per hour.

II. ESSENTIAL FUNCTIONS:
a. Receive and account for payments of vehicle registrations received in the office.
b. Prepare original title applications, including but not limited to processing registration renewals, replacement tags, title and tag transfers, lost or stolen plates, decals or both, personalized plate applications or exchange for same, handicapped application plates or placards, processing temporary permits, quarterly payment applications (Commercial Vehicles), secured title applications, special plate applications, repossession titles, liens, decedent affidavits and specially constructed vehicles.
c. Make refund applications to customers selling or disposing of vehicle in advance of vehicle tag expiration date.
d. Answer phone and assist in returning phone messages.
e. Balance individual cash drawer daily.
f. Check to make sure there are no unpaid personal property taxes due before processing any motor vehicle work.
g. Performs other accounting and clerical duties as assigned by supervisor or department head.
h. Duty to maintain a positive work atmosphere by acting and communicating in a manner so that employee gets along with customers, citizens, coworkers, and management.
i. Being pleasant, respectful, and civil with others on the job and displaying a good-natured, cooperative attitude.
j. Maintaining composure, keeping emotions in check, controlling anger, and avoiding aggressive behavior, even in very difficult situations.
k. Obligation to be reliable, responsible, dependable, and fulfill duties.
l. Must show up for work on a regular and predictable basis as scheduled

III. MARGINAL FUNCTIONS:
a. May be assigned to perform duties in Treasurer's Office or other departments in times of peak workloads or staffing shortages.
b. Perform duties as needed upon request of department head.
c. May be required to attend educational or training courses or seminars.
d. Back up Cash, Reports, Mail jobs as needed.
Cash Job: Balance all money from previous day against individual reports and motor vehicle system and balance sales tax. The first working day of each month process sales tax for the month for State. Does first title check.
Reports: Consolidate money in motor vehicle system, run reports, process EFT to State, balance in ATCi system, second title check and approve titles in MOVRS.
Mail: Process all mail and web tags.

IV. QUALIFICATIONS:
a. Experience: Two years of general office/clerical experience required. Experience should include duties involving clerical, general accounting skills, and data processing. Persons in this job are expected to have acquired sufficient knowledge and experience to be performing at a competent level after 6 months on the job.
b. Education: High school diploma, G.E.D. or equivalent required.
c. Knowledge: Acquire knowledge of statutory requirements pertaining to the Motor Vehicle Division of the Treasurer's office and a working knowledge of accounting principles and practices. Must have the ability to receive and follow verbal and written instructions. Required to read, write and speak English fluently with the ability to speak a foreign language helpful.
d. Skills: Operate typewriter, calculator, computer, fax machine, copy machine and other office machines.
e. Problem Solving: Must have ability to solve practical problems involving a mix of variables.
f. Decision Making: Limited decision making occurs in this position. Duties to follow prescribed policies and procedures set forth by the State of Kansas, Motor Vehicle supervisor, and Treasurer.
g. Supervisory: Not applicable.
h. Financial/Budgetary Accountability: Substantial responsibilities for handling funds. No budgetary responsibility.
i. Interpersonal: Frequent contact with the public, other County departments and employees requiring tactful and effective communication skills.
j. Working Conditions: No adverse working conditions exist in this position, but may be required to work overtime.
k. Physical Requirements: Store and retrieve documents and cartons weighing 25 pounds extending from floor level to 72 inches in height. Requires sufficient level of visual activity to read, write and operate office equipment. Requires sufficient hearing level to deal with the public and communicate with others directly or by telephone.

Employees hired after August 2018: Lyon County (Company) understands that a job analysis is being completed in compliance with the Americans with Disabilities Act (ADA). One of the outcomes of the job analysis is the determination of one or more job specific tests that will either qualify or disqualify the post-offer or post-employment (fit for duty) candidate for the position.

For the Classification Series of LYON COUNTY: OFFICE PERSONNEL: The Company representative hereby acknowledges the following as valid physical requirements:
a. Employee lifts/carries 50 pounds occasionally (less than 33% of the time or 1-100 times per day).
b. Employee lifts/carries 25 pounds frequently (34%-66% of the time or 100-500 times per day).
c. Employee lifts/carries 10 pounds constantly (67%-100% of the time or over 500 times per day).
d. Employee's position requires pushing a maximum force of 5 pounds.
e. Employee's position requires pulling a maximum force of 5 pounds.

SAFE LIFTING CRITERIA:
f. Floor to knuckle: 45 lbs.
g. 12 to knuckle: 45lbs.
h. Knuckle to shoulder: 22.5 lbs.
i. Shoulder to overhead: 22.5 lbs.
j. Carry: 45 lbs.
k. Push: N/A
l. Pull: N/A

PHYSICAL DEMANDS: LIFT/CARRY:
Stand: O 10 lbs. or less: C
Walk: O 11-20 lbs.: F
Sit: O 21-50 lbs.: F
Handling: N 51-100: N
Reach Outward: O Over 100 lbs.: N
Reach above shoulder: O PUSH/PULL:
Climb: O 2 lbs. or less: C
Crawl: O 13-25 lbs.: F
Squat or kneel: O 26-40 lbs.: O
Bend: O 41-100 lbs.: N

N (not applicable) Activity is not applicable to this occupation.
O (Occasionally) Occupation requires this activity up to 33% of the time (0-2.5+hrs/day).
F (frequently) Occupation requires this activity from 33% - 66% of the time (2.5-5.5+hrs/day).
C (Constantly) Occupation requires this activity more than 66% of the time (5.5+ hrs. per day).

This job description has been examined for compliance with the Americans with Disabilities Act (ADA) and the Fair Labor Standards Act (FLSA). *The federal overtime provisions are contained in the Fair Labor Standards Act (FLSA). Unless exempt, employees covered by the Act must receive overtime pay for hours worked over 40 in a workweek at a rate not less than time and one-half their regular rates of pay.

Subject to criminal record history checks, physical examination, and drug/alcohol screening prior to employment.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Please note that this position is not eligible for remote work or telecommuting and must be performed on-site at our physical location.