Job Description

SCHEDULE:Full-time; Monday through Friday (8:00 am- 4:30 pm) or (8:30 am- 5:00 pm) with overtime as needed. Average 40 hours/week

LOCATION:1009 2nd St, Coralville, IA 52241

BENEFITS: Our employees are our most valuable assets, so we invest in them with a comprehensive and competitive benefits package. Our philosophy of taking care of the customer extends to taking care of our employees so that they, in turn, can take good care of themselves and their families. Join Hills Bank and let us surprise you with even more perks!

SCOPE:

The Mortgage Title Specialist plays a critical role in ensuring that home mortgage transactions are supported by a clear, marketable title. This position is responsible for ordering and reviewing title work, resolving title issues, and collaborating with internal teams and external partners to ensure timely and accurate closings.

A successful title specialist is highly organized, detail-oriented, and thrives in a fast-paced environment. Strong time management, problem-solving skills, and the ability to manage multiple priorities are essential. This position requires exceptional communication skills and a commitment to delivering outstanding customer services while working closely with lenders, borrowers, Realtors, attorneys, and operational staff.

As a valued member of the team, the Title Specialist may also contribute to departmental projects and process improvement initiatives.

ACCOUNTABILITIES:

Duties:

• Monitor pipeline activity to confirm title work is accurately ordered, received, and distributed.
• Coordinate with abstract companies and attorneys to ensure timely receipt of pre-closing title work in compliance with state and federal regulations.
• Gather and document essential contact information for both buyer and seller sides of the transaction.
• Review and analyze title commitments, Homeowners Association (HOA) documents, surveys, and legal descriptions, for accuracy and compliance.
• Confirm proper collateral filing and first lien position for mortgage transactions.
• Collaborate with borrowers, mortgage companies, attorneys, internal teams, etc. to resolve title issues, including ordering affidavits, releases, subordination agreements, HOA statements and corrections.
• Prepare 1099-S to distribute with preliminary title commitment.
• Request buyer/seller figures and transfer documents promptly to support efficient closings.
• Process Power of Attorney requests and submit for investor approval.
• Issue official checks for purchase closings.
• Maintain compliance standards throughout the process, ensuring accuracy and adherence to policies and regulatory guidelines.
• Communicate effectively with internal teams and external partners to resolve issues and prevent delays in the closing process.
• Build and maintain strong relationships with abstract companies, attorneys and real estate professionals.

EDUCATION AND SPECIAL REQUIREMENTS:

• Associate's degree or equivalent from a two-year college or technical school.
• 1-2 years related experience and/or training or equivalent combination of education and experience.
• Technical training in loan documentation and compliance issues is preferred.
• Extensive knowledge of Microsoft Office and Encompass.
• This job requires skills needed in a typical office environment. This includes computer skills, communications skills, as well as utilization of office equipment.

EQUAL OPPORTUNITY EMPLOYER