Job Description

Position Mortgage Broker Assistant

Salary PHP 70,000 - 75,000/month

Working Hours & Conditions Aligned with Australian hours; full-time (remote)

Holidays: AU Holidays

ABOUT THE COMPANY

Illumina Finance is a specialized commercial mortgage brokerage and financial consultancy based in Sydney, Australia. The firm serves as a strategic intermediary for sophisticated property investors and developers, focusing on complex commercial lending and debt advisory. With a deep understanding of the Australian credit market, they provide tailored funding solutions for commercial acquisitions, construction projects, and specialized asset classes. Their approach centers on navigating the intricacies of non-bank and institutional lending to secure competitive capital structures for high-net-worth clients and corporate entities.

We are seeking a highly experienced Mortgage Broker Assistant to serve as the backbone of back-office operations. This is a critical "plug-and-play" role designed for a professional who can manage the end-to-end loan pipeline with precision, allowing the Principal Broker to focus exclusively on strategic sales and client-facing advisory.

RESPONSIBILITIES

• End-to-End Loan Processing Manage the full lifecycle of a loan from initial application through to settlement, ensuring all milestones are met with strict adherence to deadlines.
• Platform Management Expertly utilize MyCRM and Apply Online to input data, track applications, and maintain immaculate digital records.
• Operational Coordination Proactively order property valuations and initiate pricing requests with lenders to secure the most competitive outcomes for clients.
• Compliance & Documentation Review and package loan documents to ensure 100% accuracy and compliance with lender requirements and Australian credit regulations.
• Stakeholder Liaison Act as a primary point of contact for lenders, solicitors, and real estate agents to resolve queries and expedite approvals.
• Client Communication Provide proactive, professional updates to clients in impeccable English, ensuring a world-class customer service experience.
• Pipeline Oversight: Monitor the workflow to identify potential bottlenecks, ensuring no file sits idle and maintaining a high conversion rate from submission to settlement.

Requirements

QUALIFICATIONS

• Industry Experience: Minimum 2–3 years of direct experience in an Australian Mortgage Broker Support or Loan Processing role.
• Immediate Readiness: Must be able to "hit the ground running" with minimal training investment required.
• Technical Proficiency: Advanced, hands-on experience with MyCRM and Apply Online is mandatory.
• Process Knowledge: Comprehensive understanding of the Australian lending landscape, specifically the valuation and pricing request workflows.
• Communication: Exceptional verbal and written English skills; ability to represent the firm professionally to high-net-worth clients and institutional lenders.

PREFERRED SKILLS (nice to have)

• Strong analytical skills with an eye for detail regarding credit policy nuances.
• Experience across a diverse lender panel (Major Banks vs. Boutique/Non-conforming lenders).
• High level of digital literacy and an interest in optimizing back-office efficiency.